Fall 2015 Calf Data Reporting – is Your Herd in Compliance?

Fall 2015 compliance reporting is now in effect.  What does this mean?  It means that each dam enrolled on your Fall 2015 THE inventory needs to either have a calf reported or a productivity code(reason why she did not calve).  If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in.  There are three ways to submit the compliance information: online, spreadsheet or by paper submission.

Online
Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2015 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot in to As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for 2015 calving.  If the dam had a 2015 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2015. To view more information on reporting 2015 calving data, click here.

Screenshot from 2016-04-08 10:13:34

Keep in mind, if you are not reporting a 2015 calf record, you will need to record a productivity code for the female indicating why she did not calve in calendar year 2015.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2015.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the year 2015.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Productivity Reporting

Spreadsheet

Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
Select Download
This will open a spreadsheet that lists all of the dams lacking data for 2015 calving.  If the dam had a 2015 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2015.  After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to the@simmgene.com and we can process it for you.

Screenshot from 2016-04-08 10:08:00

Paper Submission

Contact ASA and request a non-compliance packet to be mailed out to you.  You will receive a form containing all of your dams that need data reported for 2015 along with any other years your herd is missing data.

Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.

If you have any questions or concerns about THE and compliance reporting please email the@simmgene.com or contact our office at 406.587.4531 and select option 4 to be connected to THE department.

Talk Data to Me-It’s Time to Report 2016 Spring Calf Data

Have you utilized ASA’s online data entry recently? Reporting/registering cattle on the ASA website has never been easier than it is today. We encourage each member who has internet capability to explore this invaluable resource. If you are new to the website or just need a refresher, go ahead and give us a call and a staff member will gladly guide you through your first entry. Remember, every dam enrolled on your 2016 Spring inventory either needs to have a calf reported or a productivity code (reason why you are not reporting a calf to the dam) to ASA by November 1 to be included in the spring sire summary evaluation or by December 15, 2016 to keep your account in compliance with data reporting requirements.

How to start an Online Job to enter your Spring 2016 Calf Data

Go to Herdbook Services

Select LOGIN from the top right hand corner of your screen

Account # – ASA Member Number

Password – *Password assigned by ASA for your member account
*If you have not had a password assigned by ASA you will need to contact our office and ask to speak with someone in member services so they can assign one.

Go to Data Entry, select Online

Make sure Spring is highlighted

Select the button that says Update 2016 – Spring Calves

screenshot-from-2016-09-14-16-44-00

Remember, each dam listed on your online spreadsheet will need to have a calf reported or productivity code(reason why she did not calve in given year).  Yes, this includes dams that have been sold or are no longer part of your herd.

You will not be able to submit your calf data job through completion until it is free of errors.  Make sure when you have completed entering your data that you click on the Errors tab.  Each tab is a different layer to your online data entry spreadsheet.  The errors will be displayed for each row of data.  I recommend tackling your errors one at a time.  Fix one item, click off of the cell so it saves the data, go back to errors and correct the next one until they’re all gone.

screenshot-from-2016-09-14-17-01-48

Below are examples of common questions from members when they are reporting their calf data online.

Example (1) – Dam had twins

Since the dam is only pre-loaded in the spreadsheet once, you will need to enter one calf in the row with the dam pre-listed and after the last dam in your spreadsheet, click in that row and hit your enter key, which adds blank rows to the spreadsheet. Click in to the DamRegNbr column and enter the dam’s ASA registration number (placing her in your spreadsheet twice, once for each calf). Then enter your second calf in this row. You will end up with two rows for this dam, one for each calf. Make sure the MBC code is entered correctly to denote twins. Note: each calf must have a different tattoo, you cannot have two calves within your herd identified the same.

Example (2) – Simmental ET calf

When reporting online, the DamRegNbr column (first column of spreadsheet) is where you would enter the Recipient cow (birth dam) ASA number. If the recipient dam is enrolled on your THE inventory, fill in the ET calf information on her line.  If the recipient dam is not enrolled on your THE, leave those columns blank.  To enter the Donor Dam’s information, select the tab at top of the spreadsheet (above the blue column headers) and enter in the Donor Dam’s ASA Registration number in the DonorRegNbr column and hit your enter key. All of the Donor Dam’s information will automatically fill in. Then select your Animal tab to enter the rest of the calf information. You will need to indicate whether the calf was a Frozen Embryo(6) or Fresh Embryo(9) transfer in the MBC column of your spreadsheet. Last but not least, if the ET is a frozen embryo you will need to fill in the Breeder column with the ASA member number of the party who owned the dam at the time of the flush. To access the ownership information, do an Animal Search on the Donor Dam, look to the left hand side of the listed owners and find the appropriate six digit ownership number.  Use that number in the breeder column.  Note: The donor dam will not appear on the Animal tab of your spreadsheet, so once you click back on Animal you will not see her information, rest assured, it is still there.

ET Calf Reporting

Example (3) – Dam left the herd prior to calving(sold, died, disappeared, etc.)

You will need to record a productivity code for this female indicating why you’re not reporting a calf to her for 2016.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2015.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the year 2016.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Productivity Reporting

Example (4) – Dam was purchased after THE inventory was submitted and is not listed on my calf data reporting sheet. What do I do?

Manually add the dam to your online data entry job by her ASA registration number on a blank row.  If your job does not have any blank rows available, click in to the very bottom row and hit your enter key on the keyboard a few times. It will create blank rows.  Add the dam and then all the calf data.  When you submit the job through completion if the previous owner of the dam enrolled the dam in their THE, depending on the Option, you may not see an enrollment/registration fee.  If the previous owner did not enroll the dam in their THE, the database will add this female to your THE and invoice your account accordingly.

Example (5) – Calf was dead, no data noted down. How do I report?

See the explanation for example (3) above. If you have no calf data to report for a female you need to assign a productivity code for the year.

If you have any questions while entering calving data, please don’t hesitate to contact our office at 406.587.4531 or email the@simmgene.com.

Total Herd Enrollment – 4 Options Available

Did you know that there are now four Options offered to members participating in Total Herd Enrollment?  Each Option is unique and how you enroll/pay for your dams determines how data will be delivered and reported on the yearly calf crop.  It is highly recommended to evaluate your individual herd goals to better select the Option that will best suit your operation’s needs. Whether you are a seedstock or commercial producer, one of the Options below is bound to be a fit for you!

Key Points about THE

  • Once you enroll your dams and select an Option, they remain in the Option you have chosen until the following year when you submit a new inventory and are able to select a different Option.
  • Participating in any of the four Options requires every dam to be enrolled on inventory and a calf/productivity code to be reported every year.
  • All Simmental registered dams have to be enrolled in the SAME Option, you may not pick and choose Options when it comes to the registered Simmental dams.  Dams of other breeds and commercial cows may be enrolled in any of the Options, regardless of how the registered Simmental dams are enrolled.
  • Concerning ET calves raised in cooperator herds. Since the recip dam is not listed on a THE inventory, when you register the ET calf you will leave the recip dam information blank, record the donor dam and sire of the calf and it will invoice your account per ET calf registered based on which Option your herd is enrolled in. For example, if your herd is enrolled in Option A, you will be invoiced $15.00/ET calf registered.
  • Donor dams need to be enrolled on inventory as long as they are alive and being managed within your herd.  If the donor dam is deceased or has been sold, she needs to be removed from inventory with the appropriate code.  You will still be able to register frozen embryos in the future if need be.

Option A

  • Every dam enrolled on inventory for $15.00/dam/year
  • Calves born in enrollment year and meeting all registration requirements are registered for FREE
  • Performance based EPDs returned on all calves, regardless if they are registered or reported
  • This Option fits herds where the majority of the calf crop is registered(>40%) and EPDs are utilized in selection decisions

Option B

  • Every dam enrolled on inventory for FREE
  • Age dependent calf registration fees
    • Under 10 months of age = $30.00
    • 10 to 15 months of age = $40.00
    • Over 15 months of age = $50.00
  • Performance based EPDs returned on registered calves only
  • This Option fits herds where less than 40% of the calf crop is registered and EPDs are NOT utilized in selection decisions

Option C

  • Every dam enrolled on inventory for $7.50/dam/year
  • Age dependent calf registration fees(same as Option B)
    • Under 10 months of age = $30.00
    • 10 to 15 months of age = $40.00
    • Over 15 months of age = $50.00
  • Performance based EPDs returned on all calves, regardless if they are registered or reported
  • This Option fits herds where EPDs are utilized in selection decisions but registration papers are not necessary on the calves. If you start registering more than 5% of the calf crop each year, take a look at Option A, it might suit your operation better.

Option D(CM)

  • Every dam is enrolled on inventory for a *$500 whole herd fee. *This yearly enrollment fee does not include any costs associated with entering your herd data in to the ASA database.
  • Age dependent calf registration fees(same as non-THE members)
    • Under 10 months of age = $42.00
    • 10 to 15 months of age = $52.00
    • Over 15 months of age = $62.00
  • Performance based EPDs returned on heifers, regardless if they are registered or reported.  There will also be average group EPDs reported on the steers. NO EPDs will be displayed on bull calves.
  • This Option fits herds where commercial producers are interested in receiving EPDs on their replacement heifers. Commercial producers must also be willing/able to collect and submit individual data along with identifying a sire for each calf, either through parental validation, single sire pasture exposures or AI records.

If you have questions or wish to discuss your specific herd goals please call ASA at 406.587.4531 or email the@simmgene.com.

ASA

DNA Parentage Results – What if animal doesn’t qualify to the Parent(s)?

For some breeders the DNA process is similar to waiting for a present to arrive.  The DNA sample is submitted to the lab and from that moment forward, the anticipation starts to build.  Will the animal submitted qualify to the parents? Will it test homo polled? Homo black? Free of genetic defects?  The not knowing, it’s absolutely heart wrenching, stressful and can just about drive you crazy during the 3-4 week wait.  However, whether the results leave you feeling excited or let down, it’s important to understand the process so lets take a moment and walk through how DNA parentage results are reported from the lab to ASA, uploaded and then emailed/mailed to the member.

Lab Reports Results to ASA

Every business day the lab uploads results that are ready to their online information system named LIMS.  Each day ASA checks LIMS and downloads any results that are available.  Results are uploaded to Herdbook Services and the membership account is invoiced for the testing.  If the sire/dam of the animal being tested has DNA on file with ASA, the lab will run a comparison to the parent(s) and determine whether the animal verifies to sire/dam. There are three critical pieces on the parentage report: sire qualify, dam qualify and sire/dam qualify as a mated pair.

There are 4 possible outcomes if both the sire and the dam have DNA on file with ASA

  • the animal qualifies to both sire/dam
  • the animal does not qualify to sire/dam (result is an exclusion)
  • the animal qualifies to dam but does not qualify to sire – (result is an exclusion)
  • the animal qualifies to sire but does not qualify to dam – (result is an exclusion)

Once the records are uploaded/submitted, an animal that is registered/on file and marked as an exclusion, is automatically suspended pending DNA verification or a pedigree update.

If only one or the other(sire/dam) has DNA on file, the animal is only compared to that parent. If the parent animal does not qualify, the exclusion procedure is followed as described above.

If neither parent has DNA on file, the animal’s DNA parentage is simply placed on file and uploaded.

Member notification

If the member has an email address on the account, an automated email is sent out displaying the invoicing information. These automated notifications do not contain any parentage result information, they simply display the amount invoiced to the account.  If your animal is registered/on file in the database you can go in to Herdbook Services, view the animal pedigree and look for the results designation on the animal record.  For an explanation on what to look for, please view the blog post on DNA results.

DNA parentage reports are then generated and emailed to members as attachments or mailed out the following business day.

What happens if the parentage report says the animal did not qualify to the parent(s)?

  1. If it’s an ET animal, we’re going to ask for other mating possibilities.
  2. If it’s a single birth animal we’re going to ask if there are any other sire/dam possibilities.

If you’re the breeder on this animal, go back and double check your records and if your response is, “no, there are no other possibilities” then you do have the option to submit a *second sample on the animal.  If you submitted a blood sample the first time, we recommend sending in a hair collector card for the second submission or vice-versa.

If there are other sire/dam possibilities, those will be forwarded to the lab for comparison, this process is called a re-check.  Re-checks typically take 24-48 hours to complete, depending on lab workload. If animal qualifies to the sire/dam on the re-check, the pedigree is updated and unsuspended.

If the animal/ET was purchased, you will need to check with the seller/breeder/sales management team and ask them if there are other possible matings.  If they respond as mentioned above, you have the option to submit a *second sample on the animal.

*Please note – If you submit a second sample and the animal tests the same way it did the first time, i.e. does not qualify to parent(s), you will be invoiced for both DNA parentage tests.  If the second sample qualifies to parent(s) as originally stated we will refund the amount invoiced for the second set of results.

Keep in mind, each exclusion case is unique and in certain cases, forces us to leave our comfort zones and consider even the most remote of possibilities.  For some people it’s helpful to think of DNA as a giant puzzle and with that in mind, it often takes more than one person to sort out how all the pieces fit together. Take a moment and consider all the people involved in the process of flushing a donor dam or AI breeding a dam.  The wrong semen straw gets pulled for the flush, the petri dishes on the flushed donors get switched, the ET straws get mis-labeled, the dam gets bred with two straws and it doesn’t get written down, the wrong dam loads in the chute first and it doesn’t get written down or caught.  The list goes on and on. None of us ever like to admit that we are all human and mistakes do happen(me least of all) but I can make you a promise that as issues arise,  ASA will work diligently with you each step of the way  to resolve and try to make real world sense of the situation.

If you have any questions/concerns on a particular DNA case please do not hesitate to email dna@simmgene.com or call 406.587.4531.

Late Enrolled for Fall 2016 – What Happens Now?

If ASA did not receive an updated inventory submission for Fall 2016 THE by the deadline of June 15, 2016, and you participated in Fall 2015 THE, your herd was late enrolled on July 8, 2016. Your account was invoiced $16.00/dam for each dam listed on your preliminary inventory. The good news is you have 30 days to adjust your inventory for credit, continue reading for instructions on what needs to be done.

IMPORTANT: You have until August 15, 2016, to adjust your inventory for credit.  An inventory update can be submitted online, email, fax or mail.

If you submit an adjusted inventory prior to August 15, 2016, here’s what you can expect to happen.

Option A: Enrolled dams will be invoiced $16.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option B: Enrolled dams will be invoiced $1.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option C: Enrolled dams will be invoiced $8.50/dam. Removed females will be credited the full $16.00 fee that was charged initially.

To get started, log-in to Herdbook Services and submit an adjusted enrollment today by following these steps.

Go to Data Entry, select Online.
There are 4 tabs on the left, you should be on Inventory.
Below the calf reporting graph there is a blue button that says
Update 2016 – Fall THE Cow Inventory.

 

Screenshot from 2016-07-27 16:15:42This will start an online job that lists each female enrolled from your preliminary inventory.  You will need to update each female on the list with a primary code. If the dam needs to remain on enrollment, assign her a code between 0-6.  If the dam needs to be removed, assign her a code between 60-82.  For a list of enrollment/removal codes, click on the blue column header for Primary Code and a help box will come up. You may need to scroll down to view all the codes. Since your dams were late enrolled, each of them loads with a T in the A/B/C/N column.  If the female is remaining on enrollment, you will update the T to either an A, B, or C, depending on which option you’re enrolling in for 2016.  To review the different enrollment options, click here. If the female is being removed from inventory, update the T to an NN stands for not enrolling, removed from herd. If you wish to pay half the fees that are due now and be invoiced later on in 2017 for the other half, make sure to place an H in the BillCode column on at least one female you are enrolling.  Once you have updated each female on the list, go to the top right hand corner of your screen and select Submit Data.  It will run through error checks and one of the following two things will happen.
A button that says Proceed to Billing will appear, click on it, takes you to the invoicing screen where you will be issued the credit of $16.00/dam and then charged according to how many dams/which option they’re being enrolled in.  Either select Add Payment(enter in debit/credit card for payment) or Hold Until Payment Received(mailing a check).  If you add payment, make sure to select Final Submit so the job finishes through completion.
A button that says *Edit Job appears, this means there are errors in your job that need to be corrected before it can be submitted.  Click on Edit Job. Takes you back to your spreadsheet so you can fix the errors.  If you need assistance in cleaning up errors please contact our office at 406.587.4531 and one of us would be more than happy to help you.  *It is possible the edit job button appears because your account is not in compliance from 2015 calf data reporting or previous years. If that happens, click here to view examples on how to clean up compliance.

Email the@simmgene.com or contact our office at 406.587.4531 for assistance.

Posted in THE

Red Charlie Test Now Publicly Available

GeneSeek launched the new red coat variant test, called Red Charlie.  Breeders interested in coat color testing on a red charlie suspect animal  need to order both the regular coat color test and the red charlie test to have a complete picture of the animal’s genotype for coat color.

The Red Charlie test will cost $7.00 in addition to the regular coat color test ($20.00).

Breeders can order Red Charlie through our usual DNA ordering process, either email the ASA at dna@simmgene.com or call 406-587-4531, ext. 3.

To read more about Red Charlie click here or read these FAQs.

Fall Sire Summary Deadline – June 1

To have your calving data included in the next genetic evaluation it needs to be submitted no later than June 1, 2016.  Data turned in by June 1 will have new EPDs posted around the first week of August.  If you have yet to report the weaning weights or yearling weights for your 2015 calves, now is the perfect time to go ahead and enter them so they will also be included in the fall sire summary. For helpful instructions on online data reporting, please refer to the following blog posts for Spring and Fall 2015 seasons.

Spring 2015 Calf Data Reporting

Fall 2015 Calf Data Reporting

If you have any questions please contact our office at 406.587.4531 on Tuesday, May 31, and we can assist you.