Grab a Keyboard – It’s Time to Report Calf Data

Have you tried ASA’s online data entry recently? Reporting/registering cattle on the ASA website has never been easier than it is today. We encourage each member who has internet capability to explore this invaluable resource. If you are new to the website or just need a refresher, go ahead and give us a call and a staff member will guide you through your first entry. Remember, every dam enrolled on your 2014 Spring inventory either needs to have a calf reported or a productivity code (reason why you are not reporting a calf to the dam) to ASA by November 1 to be included in the spring sire summary evaluation or by December 15, 2014 to keep your account in compliance with data reporting requirements.

How to start an Online Job to enter your Spring 2014 Calf Data

Go to Herdbook Services

Select LOGIN from the top right hand corner of your screen

Account # – ASA Member Number

Password – *Password assigned by ASA for your member account
*If you have not had a password assigned by ASA you will need to contact our office and ask to speak with someone in member services so they can assign one.

Go to Data Entry, select Online

Make sure Spring is highlighted

Select the button that says Update 2014 – Spring Calves

Spring 2014 Calf Data

Remember, each dam listed on your online spreadsheet will need to have a calf reported or productivity code(reason why she did not calve in given year).

Below are examples of common questions from members when they are reporting their calf data online.

Example (1) – Dam calved in late May and I haven’t weaned the calf yet

You may still report this calf to ASA without a weaning weight and then once you have weaned the calf submit the weaning weight at that time. Remember, all required information needs to be filled in (Dam, Sire, Tattoo, Tattoo Location, Sex, MBC, AI, HPS and Color) which places the calf on file with ASA. Then once a weaning weight is taken you can come back and record the rest of the information and register the calf or update the calf removal if needed.

Example (2) – Dam had twins

Since the dam is only pre-loaded in the spreadsheet once, you will need to enter one calf in the row with the dam pre-listed and after the last dam in your spreadsheet, click in that row and hit your enter key, which adds blank rows to the spreadsheet. Click in to the DamRegNbr column and enter the dam’s ASA registration number (placing her in your spreadsheet twice, once for each calf). Then enter your second calf in this row. You will end up with two rows for this dam, one for each calf. Note: each calf must have a different tattoo, you cannot have two calves within your herd identified the same.

Example (3) – Simmental ET calf

When reporting online, the DamRegNbr column (first column of spreadsheet) is where you would enter the Recipient cow (birth dam) ASA number. To enter the Donor Dam’s information, select the tab at top of the spreadsheet (above the blue column headers) and enter in the Donor Dam’s ASA Registration number in the DonorRegNbr column and hit your enter key. All of the Donor Dam’s information will automatically fill in. Then select your Animal tab to enter the rest of the calf information. You will need to indicate whether the calf was a Frozen Embryo(6) or Fresh Embryo(9) transfer in the MBC column of your spreadsheet. Note: The donor dam will not appear on the Animal tab of your spreadsheet, so once you click back on Animal you will not see her information, rest assured, it is still there.

ET Calf Reporting

Example (4) – Cow calved, then died and the calf was grafted to another dam

Record the calf data to the dam that physically gave birth to the calf, not the foster dam who the calf was grafted on to. The foster dam does not receive credit for raising the grafted calf. To indicate the calf was raised by a foster dam, under the weaning tab in the MC column you will enter a 4, thus ensuring it will not be included in a contemporary group.

Example (5) – Dam shipped prior to calving

You will need to record a productivity code for this female indicating why you’re not reporting a calf to her for 2014.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2014.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the year 2014.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Productivity Reporting

If you have any questions on calf data reporting please contact our office by emailing or calling 406.587.4531.