Fall 2017 THE – Error and FAQ Help

Fall 2017 THE early enrollment deadline is tomorrow, June 15.  If you’re working on getting your inventory submitted and turned in please continue reading on for common questions we have been asked and tips on how to fix errors you might encounter.

Link to THE enrollment and removal codes
Link to Fall 2017 THE online enrollment instructions


Should Donors and Recipient Dams be enrolled?

The whole premise of Total Herd Enrollment(THE) revolves around EVERY dam that is managed on your farm/ranch needs to be enrolled on inventory. This includes donor dams and recipient females IF you are managing them within your herd. Submitting calving data on all cows within a herd each year allows analysts to be close on such traits as fertility and heifer pregnancy.

Donor Dams – If the donor is enrolled, her natural calf from the calendar year can be registered at *THE rates.

Recipient Dams – If the recipient dam is enrolled, and THE fees paid, the calf she has(whether ET or natural), can be registered at *THE rates.

Embryo Transfer(ET) Calves – If the recipient dam was not enrolled and paid for on a THE inventory, you pay per ET calf registered based off how the majority of your herd is enrolled in THE, i.e., if your herd is enrolled as Option A, you will be charged $15.00/ET calf registered.

*THE rates for calf registration are as follows: Option A – Free of Charge, Option B and Option C – $30.00 for calves under 10 months of age, $40.00 for calves between 10-15 months and $50.00 for calves over 15 months of age.

Question : If my donor dam is deceased, do I remove her from inventory? What if I still have frozen embryos in the tank?

Answer : Once a female dies or leaves the herd, including donor dams, you assign them a removal code and they will be taken off your active inventory list. When you report/register the frozen embryo calves, the system will allow you to do so and bill a registration fee per ET calf based off how your herd is enrolled.

Question : Why should I enroll a recipient dam?

Answer : ASA does not require the recipient dam to be enrolled in order for an ET calf to be registered. If the recipient female will continue to be managed within your herd, whether she has a natural calf/ET calf year to year, she should be enrolled.

Question : What if I’m contracting with a cooperator herd, how do I list the recipient dam information on the calf registration form?

Answer : You will not enroll the recipient dam on your THE inventory since it is not a female you manage within your own herd. When you report/register the ET calf, the recipient dam information will be left blank and you will list the donor dam and sire. A registration fee will be accessed for the registration on the ET calf based off how your herd is enrolled.

If the female calved in Spring 2017 what needs to be done?

Go ahead and enroll the dam on your Fall 2017 THE, primary code 0, enrollment type same as your other registered females. Once you’ve completed your inventory job, send an email to the@simmgene.com and provide the ASA registration number of the female and indicate she needs to be moved to your Spring 2017 THE. We will respond once we have moved the female as requested.

These first calf heifers were not retained as replacements. They were sold at weaning. How do I code them?

At two years of age females come up on your inventory if they have not been previously coded as being removed from the herd.  If you did not retain the females as replacements you will need to select the most appropriate code from the list. Yes, you must use a removal code for the female, you cannot delete her from the online job.

Error Assistance

If you code each of the females on your inventory and when you try to submit an error message is displayed explaining that there are dams from a previous year/season that need to have calf data reported before your job can be completed, please follow the steps outlined in the compliance blog post.
If you are unable to complete the compliance before June 15, email the@simmgene.com with your member number, job number and a date you will have the compliance reported by.  We will respond to the email with instructions on how to move forward.

If you add dams to your online job and it says they are loaded in another job, please delete the females from your inventory job and submit the enrollment without these females. Email the@simmgene.com with their registration numbers and ask for them to be added to your inventory. We will take care of adding them for you. If it will not allow you to delete these females and complete your job, email us and we will assist you.

If it indicates you must enter in a primary code 60-82 to remove an animal please double check that you have entered a removal code in to the primary code column, not the additional code column. Also, when removing an animal the A/B/C/N column must have a N entered.

If you believe an error is listed that is not relevant, ALWAYS hit the submit data button so the job runs through error checks. If the error has been fixed you will see a Proceed to Billing link. If the job still has errors you will see a button that says Edit Job and it will take you back to your job. Email ASA for assistance if you’re unable to correct.

As always, if you encounter issues in completing your enrollment please make sure to email the@simmgene.com or call our office at 406.587.4531, hit the number 4 to be connected to THE.



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