Fall 2017 compliance reporting is now in effect. What does this mean? It means that each dam enrolled on your Fall 2017 THE inventory needs to either have a calf reported or a productivity code (the reason why she did not calve). If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in. There are three ways to submit the compliance information: online, spreadsheet or by paper submission.
Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2017 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot into As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for the 2017 fall calving season or any *prior seasons. If the dam had a 2017 born calf you will enter the calf information. If she did not calve, report a productivity code and the productivity year as 2017.
*If you are out of compliance for more than one year please contact ASA for assistance.
Keep in mind, if you are not reporting a 2017 calf record, you will need to record a productivity code for the female indicating why she did not calve in the calendar year 2017. The productivity columns are located under the BrthDam tab. Click on the Productivity column header for a help box that displays the 11 different codes you can choose from. Next, you will need to fill in the productivity year, which in this case would be 2017. By reporting a productivity code, you are informing the database that this dam did not have a calf in the calendar year 2017. There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.
Dam Prod (Dam Productivity) – Use if there is no calf to report
1 = Calf/Calves Stillborn
2 = Aborted
3 = Not Exposed to calve in given season/year
5 = ET Donor
6 = ET Recipient
7 = Exposed and Failed to Conceive—Moved to Next Season
8 = Exposed and Failed to Conceive—Moved to Next Year
9 = Exposed and Failed to Conceive—Removed from Herd
10 = Calving Interval Overlaps Season (Dec-Jan) (Jun-Jul)
11 = Bred—but Sold, Removed or Died Prior to Calving
12 = Cow Calved—Calf Not Found Intact or at All
If you prefer to work on your data reporting offline(in an excel spreadsheet) follow these steps to download the non-compliance females in to a working template.
Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
This will open a spreadsheet that lists all of the dams lacking data for 2017 fall calving season. If the dam had a 2017 born calf you will go ahead and enter the information. If she did not calve, report a productivity code and the productivity year as 2017. After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to email@example.com and we can process it for you.
If you refer to submit the information on paper submission forms, contact ASA and request a non-compliance packet be mailed out to you. You will receive a form containing all of your dams that need data reported for 2017 along with any other years your herd is missing data.
Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.
If you have any questions or concerns about THE and compliance reporting please email firstname.lastname@example.org or contact our office at 406.587.4531 and ask to be connected to THE department.