DNA Results – Realistic Expectations

Once you have collected a DNA sample either utilizing an ASA provided kit or a lab provided sample card, you are responsible for mailing the sample along with official ASA 2D barcode/paperwork to the GeneSeek lab.

Once GeneSeek receives the sample it is expected to enter processing within 3-5 business days as long as proper paperwork has been filed with ASA. Hair samples will see a longer turnaround time since they are only processed one time per week. Allflex TSUs and blood are the preferred sampling methods.

If samples arrive without official ASA paperwork/2D barcode stickers, they will NOT be placed in to test until the appropriate requests have been filed. This can add anywhere from 7-14 days to the turnaround time, depending on communication between ASA and the submitting member. Please do not mail samples without proper ASA documentation.

It will take approximately 4 weeks for results to be reported to ASA. This time can vary depending on the time of year or type of testing requested. Keep in mind, December through March are the highest volume months and samples may be in test longer than other months.

There is NO WAY TO EXPEDITE DNA testing at GeneSeek.

Once results are reported to ASA from Geneseek, members will receive reports of testing either via email (if email address is listed on the account) or by mail. At this time testing fees will be invoiced to the ASA member’s account.

If the animal is registered/on-file in the database, all results are viewable if the owner is logged into Herdbook Services by searching the animal record and clicking on DNA details. Click here for more information on how to view DNA reports.

If you have additional questions please email dna@simmgene.com or call our office at 406.587.4531 and choose 4 to be connected to the DNA department.

Posted in DNA

Spring 2018 – Late Enrollment

If ASA did not receive a completed inventory submission for Spring 2018 THE by the deadline of December 15, 2017, and you participated in Spring 2017 THE, your herd was late enrolled on January 9, 2018. Your account was invoiced $16.00/dam for each dam listed on your preliminary inventory. The good news is you have 30 days to adjust your inventory for credit. Continue reading for instructions on what needs to be done.

IMPORTANT: You have until February 15, 2018, to adjust your inventory for credit.  An inventory update can be submitted online, or by email, fax or mail.

If you submit an adjusted inventory prior to February 15, 2018, here’s what you can expect to happen.

Option A: Enrolled dams will be invoiced $16.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option B: Enrolled dams will be invoiced $1.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option C: Enrolled dams will be invoiced $8.50/dam. Removed females will be credited the full $16.00 fee that was charged initially.

To get started, log-in to Herdbook Services and submit an adjusted enrollment today by following these steps.

Go to Data Entry, select Online.
There are 4 tabs on the left, you should be on Inventory.
Below the calf reporting graph there is a blue button that says
Update 2018 – Spring THE Cow Inventory
Screenshot from 2018-01-09 13-46-56

This will start an online job that lists each female enrolled from your preliminary inventory.  You will need to update each female on the list with a primary code. If the dam needs to remain on enrollment, assign her a code between 0-6.  If the dam needs to be removed, assign her a code between 60-82.  For a list of enrollment/removal codes, click on the blue column header for Primary Code and a help box will come up. You may need to scroll down to view all the codes.

Since your dams were late enrolled, each of them loads with a T in the A/B/C/N column.  If the female is remaining on enrollment, you will update the T to either an A, B, or C, depending on which option you’re enrolling in for 2018.  To review the different enrollment options, click here. If the female is being removed from inventory, update the T to an NN stands for not enrolling, removed from the herd. If you wish to pay half the fees that are due now and be invoiced later on in 2018 for the other half, make sure to place an H in the BillCode column on at least one female you are enrolling.  Once you have updated each female on the list, go to the top right-hand corner of your screen and select Submit Data.  It will run through error checks and one of the following two things will happen.

A button that says Proceed to Billing will appear. Click on it, which takes you to the invoicing screen where you will be issued the credit of $16.00/dam and then charged according to how many dams/which option they’re being enrolled in.  Either select Add Payment(enter in debit/credit card for payment) or Hold Until Payment Received (mailing a check).  If you add payment, make sure to select Final Submit so the job finishes through completion.

A button that says *Edit Job appears, this means there are errors in your job that need to be corrected before it can be submitted.  Click on Edit Job, which takes you back to your spreadsheet so you can fix the errors.  If you need assistance cleaning up errors please contact our office at 406.587.4531 and press the number 5 to be connected to THE department. *It is possible the edit job button appears because your account is not in compliance with 2016 calf data reporting or previous years. If that happens, click here to view examples on how to clean up compliance.

If you prefer to complete your adjustment via paper submission THE packets will be mailed out on January 10, 2018.  Fill out the paper enrollment and postmark to ASA by February 15, 2018.

Email the@simmgene.com or contact our office at 406.587.4531 for assistance.

 

 

DNA Pricing – American Simmental Association

As of November 9, 2017, the DNA pricing schedule has changed. Below is an updated list of current DNA pricing:

Genomic Testing Available – DNA Enhanced EPDs
*GGP-HD
(includes PV, diluter and add-on pricing) – $90.00
   –GGP-HD is required to qualify animal as an AI sire/Donor dam
+Coat Color – $9.00
+Horned/Polled – $19.00
+Genetic Condition Panel – $17.00
+Contractural Arachnodactyly(CA) – $11.00

*GGP-LD(includes PV, diluter and add-on pricing) – $50.00
+Coat Color – $9.00
+Horned/Polled – $19.00
+Genetic Condition Panel – $17.00
+Contractural Arachnodactyly(CA) – $11.00

*GGP-uLD(includes PV, no add-ons available) – $33.00

Standalone Test Pricing
*Parent Verification(PV) – $18.00
*Horned/Polled – $33.00
*Coat Color(homozygous black) – $20.00
*Red Charlie(RC) – $15.00
*Diluter – $20.00
*Oculocutaneous Hypopigmentation(OH) – $25.00
*Contractural Arachnodactyly(CA) – $25.00
*Genetic Condition Panel – $34.00
+(AM, NH, DD, TH, PHA, OS)

Sampling Method Choices
Allflex Tissue Sampling Units(TSUs) – $2.00/ea, boxes of 10
Allflex TSU Applicator – $35.00
Blood Cards – FREE
Hair Cards – $5.00 processing fee
-Customer pays all shipping costs associated with TSUs or cards ordered in bulk.

To view a complete pricing sheet and DNA paperwork request form, click here.
To learn more about the different tests, click here.

All hair sample submissions will be invoiced an additional $5.00/sample processing fee. Beware that hair samples take longer to process once they arrive at the lab so an increase in turnaround time should be expected.

To order a DNA kit, click here and fill out the spreadsheet. Once you have entered in the required information, email spreadsheet to dna@simmgene.com so we can get your kits in the mail.

If you have any questions email dna@simmgene.com.

Cow Herd DNA Roundup(CHR) Research Project a collaboration with GeneSeek, Inc.
CHR50K(includes PV, diluter and add-on pricing) – $20.00
+Coat Color – $9.00
+Horned/Polled – $19.00
+Genetic Condition Panel – $17.00
For more specifics on participating in CHR, click here.
If you have any questions email cowdna@simmgene.com.

 

DNA Samples – Hair Sample Price Increase

Effective immediately all hair sample submissions will be invoiced $5.00/sample. This is a processing fee charged by our licensed lab, GeneSeek, Inc. It is a great time to explore your other DNA sampling type options.

  • Allflex Tissue Sampling Units(TSUs) are available for $2.00/ea and come in boxes of 10. The TSU applicator is $35.00.
    • Benefits of utilizing TSUs:
      • TSUs are the lab preferred sampling method since they can be processed the most efficiently by the lab, leading to optimum turnaround time for results to be reported.
      • Samples can be collected on newborn calves, no need to wait.
      • Samples can be collected on twins.
      • Decrease in samples that end in a Sample Fail (No Results) compared to blood/hair.
      • Samples can be stored at room temperature for short term and should be frozen for long-term storage.
  • Blood sample cards are available at no additional cost to the member.
    • Benefits of utilizing blood cards:
      • Samples can be processed more efficiently at the lab, leading to a decrease in turnaround time for results to be reported.
      • Samples can be collected on newborn calves, no need to wait.
      • Samples can be stored at room temperature for long length of time as long as they were collected properly.
    • Cons to utilizing blood cards:
      • Samples cannot be collected on twins since they could have shared the same blood source in-utero.
      • The sample fail rate for blood samples is at 3%.

If you would like to visit with a customer service representative about your specific herd needs please call 406.587.4531 and enter in the #4 on the automated message to be connected to the DNA department or email dna@simmgene.com and we can assist you.

Changes to DNA Notification Emails 8-2-17

Beginning today, August 2, 2017, we have updated our DNA results notification system.  We are currently working on quite a few changes to our DNA process so please bear with us as we navigate through them. We will keep you updated via this blog as the updates are implemented into Herdbook Services.

All DNA result notifications will now be emailed automatically from Herdbook Services when a DNA job is completed on a member account.  Results will be job specific, meaning only the animal/results updated in that job will be attached in the results email.  This reporting system will apply to both parentage and trait results.  Currently we upload traits individually, but very soon we will be uploading all the trait results together within one job. In the meantime, you will receive multiple emails with each individual trait result that was uploaded within that job. Please accept our apologies for the multiple emails you will receive for trait results until we are able to get it fixed in the database.

Notifications – What to Look For

The automatic emails will be sent from simmental@simmgene.com to the email listed on the account.

The subject header for parentage results will be DNA Parentage Results Job: XXXXXX and the parentage results from that job will be attached to the email. If there is an exclusion on an animal(does not qualify to a parent(s)) then please follow the exclusion protocol to submit alternate possibilities. You will be able to access DNA parentage reports in Herdbook Services on any animal you are listed as the current owner of. See the graphics below for instructions on how to view reports in Herdbook.

The email subject header for trait results will be DNA Trait Results Job: XXXXXX and the trait results from that job will be attached to the email.  Keep in mind, if the animal is having multiple traits tested then you will receive an email for each individual trait result.  If you would like to view a complete trait results report once all results have been received, follow the directions below.

How to Access Parentage or Trait Reports in Herdbook Services

There are two options: Animal Search or Herd Mgmt.
Animal Search
Log-in to Herdbook Services, go to Data Search, Animal Search, type in the ASA registration/on-file number, hit Search. It will bring up the pedigree display. At the bottom right-hand corner under Reports, select DNA Detail. Select the download button(see graphic below) and a PDF will load that you can print or save for your records.

Screenshot from 2017-08-02 15-18-19

Screenshot from 2017-08-02 15-19-15

To download results in bulk (Herd Mgmt) follow these steps:
Log-in to Herdbook Services, go to Herd Mgmt, Reports.
You can either select a default group or click on Quick Group and type/paste in the ASA registration number(s). On the right of your screen select PDF Reports. Select the report you wish to view. Click on Generate Report and PDF will load that you can print or save for your records.
Screenshot from 2017-08-02 15-21-01
Please note that you should always refer to Herdbook Services for the most up to date DNA information on an animal. If you have any questions or concerns about the above information please email dna@simmgene.com or call our office at 406.587.4531 #3 to speak to a DNA specialist.

Late Enrolled for Fall 2017 – What Happens Now?

If ASA did not receive an updated inventory submission for Fall 2017 THE by the deadline of June 15, 2017, and you participated in Fall 2016 THE, your herd was late enrolled on July 7, 2017. Your account was invoiced $16.00/dam for each dam listed on your preliminary inventory. The good news is you have 30 days to adjust your inventory for credit, continue reading for instructions on what needs to be done.

IMPORTANT: You have until August 15, 2017, to adjust your inventory for credit.  An inventory update can be submitted online, email, fax or mail.

If you submit an adjusted inventory prior to August 15, 2017, here’s what you can expect to happen.

Option A: Enrolled dams will be invoiced $16.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option B: Enrolled dams will be invoiced $1.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option C: Enrolled dams will be invoiced $8.50/dam. Removed females will be credited the full $16.00 fee that was charged initially.

To get started, log-in to Herdbook Services and submit an adjusted enrollment today by following these steps.

Go to Data Entry, select Online
There are 4 tabs on the left, you should be on Inventory
Below the calf reporting graph there is a blue button that says
Update 2017 – Fall THE Cow Inventory

Screenshot from 2017-07-17 08-56-09This will start an online job that lists each female enrolled from your preliminary inventory.  You will need to update each female on the list with a primary code. If the dam needs to remain on enrollment, assign her a code between 0-6.  If the dam needs to be removed, assign her a code between 60-82.  For a list of enrollment/removal codes, click on the blue column header for Primary Code and a help box will come up. You may need to scroll down to view all the codes. Since your dams were late enrolled, each of them loads with a T in the A/B/C/N column.  If the female is remaining on enrollment, you will update the T to either an A, B, or C, depending on which option you’re enrolling in for 2017.  To review the different enrollment options, click here. If the female is being removed from inventory, update the T to an N N stands for not enrolling, removed from herd. If you wish to pay half the fees that are due now and be invoiced in the Spring of 2018 for the other half, make sure to place an H in the BillCode column on at least one female you are enrolling.  Once you have updated each female on the list, go to the top right hand corner of your screen and select Submit Data.  It will run through error checks and one of the following two things will happen.
A button that says Proceed to Billing will appear, click on it, takes you to the invoicing screen where you will be issued the credit of $16.00/dam and then charged according to how many dams/which option they’re being enrolled in.  Either select Add Payment(enter in debit/credit card for payment) or Hold Until Payment Received(mailing a check).  If you add payment, make sure to select Final Submit so the job finishes through completion.
A button that says *Edit Job appears, this means there are errors in your job that need to be corrected before it can be submitted.  Click on Edit Job. Takes you back to your spreadsheet so you can fix the errors.  If you need assistance in cleaning up errors please contact our office at 406.587.4531 and one of us would be more than happy to help you.  *It is possible the edit job button appears because your account is not in compliance from 2016 calf data reporting or previous years. If that happens, click here to view examples on how to clean up compliance.

 

If you prefer to complete your adjustment via paper submission THE packets were mailed out on July 13, 2017.  Fill out the paper enrollment and postmark to ASA by August 15, 2017.

Email the@simmgene.com or contact our office at 406.587.4531 and enter in the number 4 once the automated message picks up for assistance.

Posted in THE

Fall 2017 THE – Error and FAQ Help

Fall 2017 THE early enrollment deadline is tomorrow, June 15.  If you’re working on getting your inventory submitted and turned in please continue reading on for common questions we have been asked and tips on how to fix errors you might encounter.

Link to THE enrollment and removal codes
Link to Fall 2017 THE online enrollment instructions

FAQs

Should Donors and Recipient Dams be enrolled?

The whole premise of Total Herd Enrollment(THE) revolves around EVERY dam that is managed on your farm/ranch needs to be enrolled on inventory. This includes donor dams and recipient females IF you are managing them within your herd. Submitting calving data on all cows within a herd each year allows analysts to be close on such traits as fertility and heifer pregnancy.

Donor Dams – If the donor is enrolled, her natural calf from the calendar year can be registered at *THE rates.

Recipient Dams – If the recipient dam is enrolled, and THE fees paid, the calf she has(whether ET or natural), can be registered at *THE rates.

Embryo Transfer(ET) Calves – If the recipient dam was not enrolled and paid for on a THE inventory, you pay per ET calf registered based off how the majority of your herd is enrolled in THE, i.e., if your herd is enrolled as Option A, you will be charged $15.00/ET calf registered.

*THE rates for calf registration are as follows: Option A – Free of Charge, Option B and Option C – $30.00 for calves under 10 months of age, $40.00 for calves between 10-15 months and $50.00 for calves over 15 months of age.

Question : If my donor dam is deceased, do I remove her from inventory? What if I still have frozen embryos in the tank?

Answer : Once a female dies or leaves the herd, including donor dams, you assign them a removal code and they will be taken off your active inventory list. When you report/register the frozen embryo calves, the system will allow you to do so and bill a registration fee per ET calf based off how your herd is enrolled.

Question : Why should I enroll a recipient dam?

Answer : ASA does not require the recipient dam to be enrolled in order for an ET calf to be registered. If the recipient female will continue to be managed within your herd, whether she has a natural calf/ET calf year to year, she should be enrolled.

Question : What if I’m contracting with a cooperator herd, how do I list the recipient dam information on the calf registration form?

Answer : You will not enroll the recipient dam on your THE inventory since it is not a female you manage within your own herd. When you report/register the ET calf, the recipient dam information will be left blank and you will list the donor dam and sire. A registration fee will be accessed for the registration on the ET calf based off how your herd is enrolled.

If the female calved in Spring 2017 what needs to be done?

Go ahead and enroll the dam on your Fall 2017 THE, primary code 0, enrollment type same as your other registered females. Once you’ve completed your inventory job, send an email to the@simmgene.com and provide the ASA registration number of the female and indicate she needs to be moved to your Spring 2017 THE. We will respond once we have moved the female as requested.

These first calf heifers were not retained as replacements. They were sold at weaning. How do I code them?

At two years of age females come up on your inventory if they have not been previously coded as being removed from the herd.  If you did not retain the females as replacements you will need to select the most appropriate code from the list. Yes, you must use a removal code for the female, you cannot delete her from the online job.

Error Assistance

If you code each of the females on your inventory and when you try to submit an error message is displayed explaining that there are dams from a previous year/season that need to have calf data reported before your job can be completed, please follow the steps outlined in the compliance blog post.
https://haveuherd.wordpress.com/2017/03/17/the-spring-2016-calf-reporting-are-you-in-compliance/
If you are unable to complete the compliance before June 15, email the@simmgene.com with your member number, job number and a date you will have the compliance reported by.  We will respond to the email with instructions on how to move forward.

If you add dams to your online job and it says they are loaded in another job, please delete the females from your inventory job and submit the enrollment without these females. Email the@simmgene.com with their registration numbers and ask for them to be added to your inventory. We will take care of adding them for you. If it will not allow you to delete these females and complete your job, email us and we will assist you.

If it indicates you must enter in a primary code 60-82 to remove an animal please double check that you have entered a removal code in to the primary code column, not the additional code column. Also, when removing an animal the A/B/C/N column must have a N entered.

If you believe an error is listed that is not relevant, ALWAYS hit the submit data button so the job runs through error checks. If the error has been fixed you will see a Proceed to Billing link. If the job still has errors you will see a button that says Edit Job and it will take you back to your job. Email ASA for assistance if you’re unable to correct.

As always, if you encounter issues in completing your enrollment please make sure to email the@simmgene.com or call our office at 406.587.4531, hit the number 4 to be connected to THE.

 

 

Posted in THE