I’m all about that data, about that data. It’s Time to Report Fall 2016 Calf Data

Have you utilized ASA’s online data entry recently? Reporting/registering cattle on the ASA website has never been easier than it is today. We encourage each member who has internet capability to explore this invaluable resource. If you are new to the website or just need a refresher, go ahead and give us a call and a staff member will gladly guide you through your first entry. Remember, every dam enrolled on your 2016 Fall inventory either needs to have a calf reported or a productivity code (reason why you are not reporting a calf to the dam) to ASA by June 1 to be included in the fall sire summary evaluation or by June 15, 2017 to keep your account in compliance with data reporting requirements.

How to start an Online Job to enter your Fall 2016 Calf Data
Go to Herdbook Services
Select LOGIN from the top right hand corner of your screen
Account # – ASA Member Number
Password – *Password assigned by ASA for your member account
*If you have not had a password assigned by ASA you will need to contact our office and ask to speak with someone in member services so they can assign one.
Go to Data Entry, select Online
Make sure Fall is highlighted
Select the button that says Update 2016 – Fall Calves
Screenshot from 2017-05-16 09-21-01

Remember, each dam listed on your online spreadsheet will need to have a calf reported or productivity code(reason why she did not calve in given year). Every single dam that is listed needs to have a 2016 born calf reported or a productivity code, no exceptions!

Below are examples of common questions from members when they are reporting their calf data online.

Example (1) – Dam had twins

Since the dam is only pre-loaded in the spreadsheet once, you will need to enter one calf in the row with the dam pre-listed and after the last dam in your spreadsheet, click in that row and hit your enter key, which adds blank rows to the spreadsheet. Click in to the DamRegNbr column and enter the dam’s ASA registration number (placing her in your spreadsheet twice, once for each calf). Then enter your second calf in this row. You will end up with two rows for this dam, one for each calf. Make sure the MBC code is entered correctly to denote twins. Note: each calf must have a different tattoo, you cannot have two calves within your herd identified the same.

Example (2) – Simmental ET calf

When reporting online, the DamRegNbr column (first column of spreadsheet) is where you would enter the Recipient cow (birth dam) ASA number. If the recipient dam is enrolled on your THE inventory, fill in the ET calf information on her line.  If the recipient dam is not enrolled on your THE, leave those columns blank.  To enter the Donor Dam’s information, select the tab at top of the spreadsheet (above the blue column headers) and enter in the Donor Dam’s ASA Registration number in the DonorRegNbr column and hit your enter key. All of the Donor Dam’s information will automatically fill in. Then select your Animal tab to enter the rest of the calf information. You will need to indicate whether the calf was a Frozen Embryo(6) or Fresh Embryo(9) transfer in the MBC column of your spreadsheet. Note: The donor dam will not appear on the Animal tab of your spreadsheet, so once you click back on Animal you will not see her information, rest assured, it is still there.
ET Calf Reporting

Example (3) – Calf was grafted to another dam, how do I report?

Record the calf data to the genetic dam that physically gave birth to the calf, not the foster dam who the calf was grafted on to. The foster dam does not receive credit for raising the grafted calf. To indicate the calf was raised by a foster dam, under the weaning tab in the MC column you will enter a 4, thus ensuring it will not be included in a contemporary group.

Example (4) – Dam left the herd prior to calving(sold, died, disappeared, etc.)

You will need to record a productivity code for this female indicating why you’re not reporting a calf to her for 2016.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2016.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the year 2016.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.
Productivity Reporting

Example (5) – Cow/Calf pair was sold without papers, how do I indicate the calf is no longer a part of the herd and left prior to weaning?

You will record all the required calf information: tattoo, sire, sex, tattoo location, date of birth, MBC, AI, HPS and color.  Then you will fill in the appropriate calf removal code.  For a list of calf removal codes, click on the column header and all will be displayed in a help box(you may have to scroll down to see the complete list).  A calf removal code should be assigned to an animal prior to 18 months of age, identifying the animal was not kept as a replacement.
Screenshot from 2016-03-14 09:26:01

Example (6) – Dam calved the first part of January instead of in December. How do I report the calf so it’s part of the fall contemporary group?

If you scroll over to the far right of the online job there is a column labeled CalfYear.  Type in 2016.  This tells the computer to contribute this record to 2016 instead of 2017 for this female and will contemporary the calf with the rest of the 2016 born animals.

Screenshot from 2017-05-16 09-26-16

If you have any questions while entering calving data, please contact our office at 406.587.4531 and enter in the #4 to be connected to THE department or email the@simmgene.com.

Fall 2017 THE is OPEN – Deadline is June 15, 2017

It’s that time of year again, Total Herd Enrollment(THE) season is upon us and that means it’s time to enroll your Fall calving females. As of April 15, Fall 2017 THE enrollment is now OPEN.  Any females that will be calving July 1 to December 31, you will have until June 15, 2017, to enroll on inventory and take advantage of the lowest enrollment fees possible.  If you submit an enrollment today, you are able to adjust your inventory online up until June 15, as many times as you wish without penalty.  There’s really no reason not to go ahead, fill out an inventory today and get it submitted before the deadline. At ASA, our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the four enrollment Options offered, click here. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531 and hit number 4 to be connected to a THE specialist.

keep-calm-and-do-inventory

THE Spring 2016 Calf Reporting – Are you in Compliance?

Spring 2016 compliance reporting is now in effect.  What does this mean?  It means that each dam enrolled on your Spring 2016 THE inventory needs to either have a calf reported or a productivity code(reason why she did not calve).  If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in.  There are three ways to submit the compliance information: online, spreadsheet or by paper submission.

Online

Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2016 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot in to As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for 2016 spring calving season.  If the dam had a 2016 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2016. To view more information on reporting 2016 calving data, click here.

Screenshot from 2017-03-17 16-47-37

Keep in mind, if you are not reporting a 2016 calf record, you will need to record a productivity code for the female indicating why she did not calve in calendar year 2016.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2016.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the calendar year 2016.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Productivity Reporting

Download/Upload Spreadsheet

Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
Select Download
This will open a spreadsheet that lists all of the dams lacking data for 2016 spring calving season.  If the dam had a 2016 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2016.  After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to the@simmgene.com and we can process it for you.

Screenshot from 2016-04-08 10:08:00

Paper Submission

Contact ASA and request a non-compliance packet to be mailed out to you.  You will receive a form containing all of your dams that need data reported for 2016 along with any other years your herd is missing data.

Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.

If you have any questions or concerns about THE and compliance reporting please email the@simmgene.com or contact our office at 406.587.4531 and select option 4 to be connected to THE department.

Late Enrolled for Spring 2017 – What Happens Now?

If ASA did not receive an updated inventory submission for Spring 2017 THE by the deadline of December 15, 2016, and you participated in Spring 2016 THE, your herd was late enrolled on January 11, 2017. Your account was invoiced $16.00/dam for each dam listed on your preliminary inventory. The good news is you have 30 days to adjust your inventory for credit, continue reading for instructions on what needs to be done.

IMPORTANT: You have until February 15, 2017, to adjust your inventory for credit.  An inventory update can be submitted online, email, fax or mail.

If you submit an adjusted inventory prior to February 15, 2017, here’s what you can expect to happen.

Option A: Enrolled dams will be invoiced $16.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option B: Enrolled dams will be invoiced $1.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option C: Enrolled dams will be invoiced $8.50/dam. Removed females will be credited the full $16.00 fee that was charged initially.

To get started, log-in to Herdbook Services and submit an adjusted enrollment today by following these steps.

Go to Data Entry, select Online.
There are 4 tabs on the left, you should be on Inventory.
Below the calf reporting graph there is a blue button that says
Update 2017 – Spring THE Cow Inventory.

screenshot-from-2017-01-26-08-37-39

This will start an online job that lists each female enrolled from your preliminary inventory.  You will need to update each female on the list with a primary code. If the dam needs to remain on enrollment, assign her a code between 0-6.  If the dam needs to be removed, assign her a code between 60-82.  For a list of enrollment/removal codes, click on the blue column header for Primary Code and a help box will come up. You may need to scroll down to view all the codes. Since your dams were late enrolled, each of them loads with a T in the A/B/C/N column.  If the female is remaining on enrollment, you will update the T to either an A, B, or C, depending on which option you’re enrolling in for 2017.  To review the different enrollment options, click here. If the female is being removed from inventory, update the T to an NN stands for not enrolling, removed from herd. If you wish to pay half the fees that are due now and be invoiced later on in 2017 for the other half, make sure to place an H in the BillCode column on at least one female you are enrolling.  Once you have updated each female on the list, go to the top right hand corner of your screen and select Submit Data.  It will run through error checks and one of the following two things will happen.
A button that says Proceed to Billing will appear, click on it, takes you to the invoicing screen where you will be issued the credit of $16.00/dam and then charged according to how many dams/which option they’re being enrolled in.  Either select Add Payment(enter in debit/credit card for payment) or Hold Until Payment Received(mailing a check).  If you add payment, make sure to select Final Submit so the job finishes through completion.
A button that says *Edit Job appears, this means there are errors in your job that need to be corrected before it can be submitted.  Click on Edit Job. Takes you back to your spreadsheet so you can fix the errors.  If you need assistance in cleaning up errors please contact our office at 406.587.4531 and one of us would be more than happy to help you.  *It is possible the edit job button appears because your account is not in compliance from 2015 calf data reporting or previous years. If that happens, click here to view examples on how to clean up compliance.

If you prefer to complete your adjustment via paper submission THE packets were mailed out on January 20, 2017.  Fill out the paper enrollment and postmark to ASA by February 15, 2017.

Email the@simmgene.com or contact our office at 406.587.4531 for assistance.

Posted in THE

2017 SPRING THE DEADLINE – THURSDAY

The deadline week for spring Total Herd Enrollment(THE) herds has arrived.  Any females that will be calving January 1 through June 30, 2017, need to be enrolled by Thursday, December 15, 2016, to take advantage of the lowest enrollment fees possible.

ALL members previously enrolled in Total Herd Enrollment MUST submit an inventory, even if there are not any changes/updates to enrolled females.  If you submit an inventory today you will be able to adjust your inventory via online Herdbook Services up until the deadline on Thursday, December 15.

To download step-by-step enrollment instructions, click here. Copy of the enrollment and removal codes can be found here. For a refresher on the four THE enrollment Options offered, click here.  If you would prefer to have an inventory emailed to you in excel format or pdf please either call our office at 406.587.4531 and punch the #4 in the automated menu or email the@simmgene.com with the request.  Please do not hesitate to contact ASA with any questions, errors or concerns.

keep-calm-and-do-inventory

Making a List, Checking it Twice – Spring 2017 THE is Now OPEN!

We’re not sure about the weather in your neck of the woods, but the snow is already flying up here in Montana and that can only mean one thing…Total Herd Enrollment(THE) season has arrived and it’s time to enroll your Spring calving females. As of Saturday, October 15, Spring 2017 THE enrollment is now OPEN. Any females that will be calving January 1 to June 30, 2017 will need to be enrolled by December 15, 2016, to take advantage of the lowest enrollment fees possible.  ALL members previously enrolled in Total Herd Enrollment MUST submit an inventory even if there are not any changes/updates to enrolled females. If you submit an enrollment today, you will be able to adjust your inventory via online Herdbook Services up until the deadline of December 15 as many times as you wish. There’s absolutely no reason not to go ahead, fill out an inventory today and submit it well before the deadline. Our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the four THE enrollment Options offered click here. If you would prefer to submit an inventory either by email or paper submission contact our office and we can make the necessary arrangements. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531 and enter in the number 4 to be connected to THE department.

cowswithtrees

Fall 2015 Calf Data Reporting – is Your Herd in Compliance?

Fall 2015 compliance reporting is now in effect.  What does this mean?  It means that each dam enrolled on your Fall 2015 THE inventory needs to either have a calf reported or a productivity code(reason why she did not calve).  If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in.  There are three ways to submit the compliance information: online, spreadsheet or by paper submission.

Online
Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2015 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot in to As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for 2015 calving.  If the dam had a 2015 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2015. To view more information on reporting 2015 calving data, click here.

Screenshot from 2016-04-08 10:13:34

Keep in mind, if you are not reporting a 2015 calf record, you will need to record a productivity code for the female indicating why she did not calve in calendar year 2015.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2015.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the year 2015.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Productivity Reporting

Spreadsheet

Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
Select Download
This will open a spreadsheet that lists all of the dams lacking data for 2015 calving.  If the dam had a 2015 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2015.  After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to the@simmgene.com and we can process it for you.

Screenshot from 2016-04-08 10:08:00

Paper Submission

Contact ASA and request a non-compliance packet to be mailed out to you.  You will receive a form containing all of your dams that need data reported for 2015 along with any other years your herd is missing data.

Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.

If you have any questions or concerns about THE and compliance reporting please email the@simmgene.com or contact our office at 406.587.4531 and select option 4 to be connected to THE department.