Have you utilized ASA’s online data entry recently? Reporting/registering cattle on the ASA website has never been easier than it is today. We encourage each member who has internet capability to explore this invaluable resource. If you are new to the website or just need a refresher, go ahead and give us a call and a staff member will gladly guide you through your first entry. Remember, every dam enrolled on your 2016 Fall inventory either needs to have a calf reported or a productivity code (reason why you are not reporting a calf to the dam) to ASA by June 1 to be included in the fall sire summary evaluation or by June 15, 2017 to keep your account in compliance with data reporting requirements.
How to start an Online Job to enter your Fall 2016 Calf Data
Go to Herdbook Services
Select LOGIN from the top right hand corner of your screen
Account # – ASA Member Number
Password – *Password assigned by ASA for your member account
*If you have not had a password assigned by ASA you will need to contact our office and ask to speak with someone in member services so they can assign one.
Go to Data Entry, select Online
Make sure Fall is highlighted
Select the button that says Update 2016 – Fall Calves
Remember, each dam listed on your online spreadsheet will need to have a calf reported or productivity code(reason why she did not calve in given year). Every single dam that is listed needs to have a 2016 born calf reported or a productivity code, no exceptions!
Below are examples of common questions from members when they are reporting their calf data online.
Example (1) – Dam had twins
Since the dam is only pre-loaded in the spreadsheet once, you will need to enter one calf in the row with the dam pre-listed and after the last dam in your spreadsheet, click in that row and hit your enter key, which adds blank rows to the spreadsheet. Click in to the DamRegNbr column and enter the dam’s ASA registration number (placing her in your spreadsheet twice, once for each calf). Then enter your second calf in this row. You will end up with two rows for this dam, one for each calf. Make sure the MBC code is entered correctly to denote twins. Note: each calf must have a different tattoo, you cannot have two calves within your herd identified the same.
Example (2) – Simmental ET calf
When reporting online, the DamRegNbr column (first column of spreadsheet) is where you would enter the Recipient cow (birth dam) ASA number. If the recipient dam is enrolled on your THE inventory, fill in the ET calf information on her line. If the recipient dam is not enrolled on your THE, leave those columns blank. To enter the Donor Dam’s information, select the tab at top of the spreadsheet (above the blue column headers) and enter in the Donor Dam’s ASA Registration number in the DonorRegNbr column and hit your enter key. All of the Donor Dam’s information will automatically fill in. Then select your Animal tab to enter the rest of the calf information. You will need to indicate whether the calf was a Frozen Embryo(6) or Fresh Embryo(9) transfer in the MBC column of your spreadsheet. Note: The donor dam will not appear on the Animal tab of your spreadsheet, so once you click back on Animal you will not see her information, rest assured, it is still there.
Example (3) – Calf was grafted to another dam, how do I report?
Record the calf data to the genetic dam that physically gave birth to the calf, not the foster dam who the calf was grafted on to. The foster dam does not receive credit for raising the grafted calf. To indicate the calf was raised by a foster dam, under the weaning tab in the MC column you will enter a 4, thus ensuring it will not be included in a contemporary group.
Example (4) – Dam left the herd prior to calving(sold, died, disappeared, etc.)
You will need to record a productivity code for this female indicating why you’re not reporting a calf to her for 2016. The productivity columns are located under the BrthDam tab. Click on the Productivity column header for a help box that displays the 11 different codes you can choose from. Next you will need to fill in the productivity year, which in this case is 2016. By reporting a productivity code, you are informing the database that this dam did not have a calf in the year 2016. There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.
Example (5) – Cow/Calf pair was sold without papers, how do I indicate the calf is no longer a part of the herd and left prior to weaning?
You will record all the required calf information: tattoo, sire, sex, tattoo location, date of birth, MBC, AI, HPS and color. Then you will fill in the appropriate calf removal code. For a list of calf removal codes, click on the column header and all will be displayed in a help box(you may have to scroll down to see the complete list). A calf removal code should be assigned to an animal prior to 18 months of age, identifying the animal was not kept as a replacement.
Example (6) – Dam calved the first part of January instead of in December. How do I report the calf so it’s part of the fall contemporary group?
If you scroll over to the far right of the online job there is a column labeled CalfYear. Type in 2016. This tells the computer to contribute this record to 2016 instead of 2017 for this female and will contemporary the calf with the rest of the 2016 born animals.
If you have any questions while entering calving data, please contact our office at 406.587.4531 and enter in the #4 to be connected to THE department or email firstname.lastname@example.org.