Making a List, Checking it Twice – Spring 2017 THE is Now OPEN!

We’re not sure about the weather in your neck of the woods, but the snow is already flying up here in Montana and that can only mean one thing…Total Herd Enrollment(THE) season has arrived and it’s time to enroll your Spring calving females. As of Saturday, October 15, Spring 2017 THE enrollment is now OPEN. Any females that will be calving January 1 to June 30, 2017 will need to be enrolled by December 15, 2016, to take advantage of the lowest enrollment fees possible.  ALL members previously enrolled in Total Herd Enrollment MUST submit an inventory even if there are not any changes/updates to enrolled females. If you submit an enrollment today, you will be able to adjust your inventory via online Herdbook Services up until the deadline of December 15 as many times as you wish. There’s absolutely no reason not to go ahead, fill out an inventory today and submit it well before the deadline. Our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the four THE enrollment Options offered click here. If you would prefer to submit an inventory either by email or paper submission contact our office and we can make the necessary arrangements. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531 and enter in the number 4 to be connected to THE department.

cowswithtrees

Total Herd Enrollment – 4 Options Available

Did you know that there are now four Options offered to members participating in Total Herd Enrollment?  Each Option is unique and how you enroll/pay for your dams determines how data will be delivered and reported on the yearly calf crop.  It is highly recommended to evaluate your individual herd goals to better select the Option that will best suit your operation’s needs. Whether you are a seedstock or commercial producer, one of the Options below is bound to be a fit for you!

Key Points about THE

  • Once you enroll your dams and select an Option, they remain in the Option you have chosen until the following year when you submit a new inventory and are able to select a different Option.
  • Participating in any of the four Options requires every dam to be enrolled on inventory and a calf/productivity code to be reported every year.
  • All Simmental registered dams have to be enrolled in the SAME Option, you may not pick and choose Options when it comes to the registered Simmental dams.  Dams of other breeds and commercial cows may be enrolled in any of the Options, regardless of how the registered Simmental dams are enrolled.
  • Concerning ET calves raised in cooperator herds. Since the recip dam is not listed on a THE inventory, when you register the ET calf you will leave the recip dam information blank, record the donor dam and sire of the calf and it will invoice your account per ET calf registered based on which Option your herd is enrolled in. For example, if your herd is enrolled in Option A, you will be invoiced $15.00/ET calf registered.
  • Donor dams need to be enrolled on inventory as long as they are alive and being managed within your herd.  If the donor dam is deceased or has been sold, she needs to be removed from inventory with the appropriate code.  You will still be able to register frozen embryos in the future if need be.

Option A

  • Every dam enrolled on inventory for $15.00/dam/year
  • Calves born in enrollment year and meeting all registration requirements are registered for FREE
  • Performance based EPDs returned on all calves, regardless if they are registered or reported
  • This Option fits herds where the majority of the calf crop is registered(>40%) and EPDs are utilized in selection decisions

Option B

  • Every dam enrolled on inventory for FREE
  • Age dependent calf registration fees
    • Under 10 months of age = $30.00
    • 10 to 15 months of age = $40.00
    • Over 15 months of age = $50.00
  • Performance based EPDs returned on registered calves only
  • This Option fits herds where less than 40% of the calf crop is registered and EPDs are NOT utilized in selection decisions

Option C

  • Every dam enrolled on inventory for $7.50/dam/year
  • Age dependent calf registration fees(same as Option B)
    • Under 10 months of age = $30.00
    • 10 to 15 months of age = $40.00
    • Over 15 months of age = $50.00
  • Performance based EPDs returned on all calves, regardless if they are registered or reported
  • This Option fits herds where EPDs are utilized in selection decisions but registration papers are not necessary on the calves. If you start registering more than 5% of the calf crop each year, take a look at Option A, it might suit your operation better.

Option D(CM)

  • Every dam is enrolled on inventory for a *$500 whole herd fee. *This yearly enrollment fee does not include any costs associated with entering your herd data in to the ASA database.
  • Age dependent calf registration fees(same as non-THE members)
    • Under 10 months of age = $42.00
    • 10 to 15 months of age = $52.00
    • Over 15 months of age = $62.00
  • Performance based EPDs returned on heifers, regardless if they are registered or reported.  There will also be average group EPDs reported on the steers. NO EPDs will be displayed on bull calves.
  • This Option fits herds where commercial producers are interested in receiving EPDs on their replacement heifers. Commercial producers must also be willing/able to collect and submit individual data along with identifying a sire for each calf, either through parental validation, single sire pasture exposures or AI records.

If you have questions or wish to discuss your specific herd goals please call ASA at 406.587.4531 or email the@simmgene.com.

ASA

KEEP-CALM-WHITE

Today is the Deadline to Enroll in Spring 2016 THE

The deadline to submit your Spring 2016 dam inventory at early enrollment rates is today, December 15. If you have not started your job yet online, get one started before 4:30pm MST so we can assist you if needed. Check out the online enrollment instructions  for a step-by-step guide and then jump on over to  Herdbook Services and get started on your enrollment right now.  If you’re working on your enrollment after business hours tonight and get stuck, make sure to send an email to the@simmgene.com and list the job number so we can honor your early rates and assist you with fixing up the errors tomorrow.

Keep in mind, you do not have to report your 2015 calves prior to submitting your Spring 2016 dam inventory, but you must be caught up with all calf data reporting through 2014.

For further assistance, email the@simmgene.com or call our office at 406.587.4531.

Let’s Get Ready to…ENROLLLLLLLLLLLL!!!

It’s that time of year again, Total Herd Enrollment(THE) season is upon us and that means it’s time to enroll your Spring calving females. As of today, October 15, Spring 2016 THE enrollment is now OPEN.  Any females that will be calving January 1 to June 30, you will have until December 15, 2015, to enroll on inventory and take advantage of the lowest enrollment fees possible.  If you submit an enrollment today, you are able to adjust your inventory online up until December 15 as many times as you wish.  There’s really no reason not to go ahead, fill out an inventory today and submit it before the deadline. Our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the three enrollment Options offered, watch a short 15-minute webinar session titled THE, it’s as Easy as 1-2-3. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531.

THE - Enroll Today

THE – Should Donors and Recipient Dams be Enrolled?

The whole premise of Total Herd Enrollment(THE) revolves around EVERY dam that is managed on your farm/ranch needs to be enrolled on inventory. This includes donor dams and recipient females IF you are managing them within your herd. Submitting calving data on all cows within a herd each year allows analysts to be close on such traits as fertility and heifer pregnancy.

Donor Dams If the donor is enrolled, her natural calf from the calendar year can be registered at *THE rates.

Recipient DamsIf the recipient dam is enrolled, and THE fees paid, the calf she has(whether ET or natural), can be registered at *THE rates.

Embryo Transfer(ET) Calves – If the recipient dam was not enrolled and paid for on a THE inventory, you pay per ET calf registered based off how the majority of your herd is enrolled in THE, i.e., if your herd is enrolled as Option A, you will be charged $15.00/ET calf registered.

*THE rates for calf registration are as follows: Option A – Free of Charge, Option B and Option C – $30.00 for calves under 10 months of age, $40.00 for calves between 10-15 months and $50.00 for calves over 15 months of age.

FAQs

Q : If my donor dam is deceased, do I remove her from inventory? What if I still have frozen embryos in the tank?

A : Once a female dies or leaves the herd, including donor dams, you assign them a removal code and they will be taken off your active inventory list. When you report/register the frozen embryo calves, the system will allow you to do so and bill a registration fee per ET calf based off how your herd is enrolled.

Q : Why should I enroll a recipient dam?

A : ASA does not require the recipient dam to be enrolled in order for an ET calf to be registered. If the recipient female will continue to be managed within your herd, whether she has a natural calf/ET calf year to year, she should be enrolled.

Q : What if I’m contracting with a cooperator herd, how do I list the recipient dam information on the calf registration form?

A : You will not enroll the recipient dam on your THE inventory since it is not a female you manage within your own herd. When you report/register the ET calf, the recipient dam information will be left blank and you will list the donor dam and sire. A registration fee will be accessed for the registration on the ET calf based off how your herd is enrolled.

If you have further questions please email the@simmgene.com or call our office at 406.587.4531.

THE – Second Half Spring 2015 Billing 9/23/15

If you have females enrolled in Spring 2015 Total Herd Enrollment(THE) and elected to pay half of the enrollment fees up front and half later, invoices were sent out yesterday for the second half amount that is now due.  The invoice title reads THE 2nd Half Billing – S 2015.  If your account has an email address on file, a notification was sent out yesterday.  If the account does not have an email address, an invoice will be mailed to the address on file.  If you have any questions on THE invoicing, please email the@simmgene.com or call our office at 406.587.4531.

Fall THE Inventory Deadline is Today – June 15

If you have dams that will be calving to July 1 to December 31, 2015, the deadline to submit/postmark a Fall calving inventory is Monday, June 15, 2015.

  • Click here to view the online enrollment instructions.
  • Click here to view the enrollment/removal codes.

Frequently Asked Questions (FAQs)

Q: There is a dam(s) listed on my Fall 2015 inventory that calved in the Spring of 2015. How do I code her?

A: Go ahead and assign a primary code of 0, enrollment type the same as your other dams(either A,B or C).  Submit your inventory through completion.  After completing your enrollment, either email the@simmgene.com or call our office with the dam(s) registration numbers that need to be moved to Spring 2015 and we will move them for you.

Q: I don’t have a Fall calving herd, why am I receiving Fall 2015 enrollment notifications?

A: It is a possibility that when your Spring 2015 inventory was turned in, a dam might have received a primary code 2 or 3, therefore moving them to a Fall preliminary inventory.  If the dam needs to be moved back to Spring 2015, see question/answer above for instructions on how to take care of getting the dam moved back to Spring 2015.  If the dam needs to be moved forward to Spring 2016, fill out the inventory and assign the dam a primary code 2 or 3, effectively moving them forward to Spring 2016.
The other possibility is that you purchased a female that was previously listed on a Fall calving schedule.  If this is the case, contact ASA for assistance in moving the dam to where she needs to be.

Q: I have an error that says the dam is loaded in another job.  The job number it gives me is not in my incomplete jobs list.  How do I fix the error?

A: Typically this occurs in cases where you have either purchased an animal or sold an animal.  If you purchased the animal, it is more than likely loaded in the seller’s inventory.  Delete the row from your job, submit the rest of your inventory through completion.  Send an email to the@simmgene.com or call the office to let us know that dam needs to be added to your enrollment. If you sold the animal, call ASA for assistance since we will need to work with you to get the error cleared up.

Q: When I hit submit data, the following message comes up on my screen. What does it mean?

Pending Dams

A: This error message comes up when dam(s) have been removed from your online job that we show on your preliminary inventory.  You cannot simply delete the row with your dam on it from your online job. Each dam listed on your preliminary inventory needs to be assigned an enrollment/removal code.  In the picture above, this member needs to add these 9 dams back to the inventory job and assign them the appropriate codes.  Once they have been updated as enrolled/removed in the online job, you should be able to hit submit data and proceed to billing.

Q: When I hit submit data, the following message comes up asking me for calf data to be reported.  How do I take care of that?

Spring 2014

A: First and foremost, note down what year/season the system is asking for the calf data from.  Currently, all data from Spring 2014 calving season and prior should already be submitted.  If there are a few dams missing calf data/productivity codes, they will be listed on your screen.  Click here to view instructions on how to start an online job and get this taken care of.  Once the data has been submitted through completion you will be able to resume your enrollment job and complete it.

If you have more questions not covered above or just need assistance with your enrollment please contact our office at 406.587.4531 or the@simmgene.com.