Fall 2017 THE is OPEN – Deadline is June 15, 2017

It’s that time of year again, Total Herd Enrollment(THE) season is upon us and that means it’s time to enroll your Fall calving females. As of April 15, Fall 2017 THE enrollment is now OPEN.  Any females that will be calving July 1 to December 31, you will have until June 15, 2017, to enroll on inventory and take advantage of the lowest enrollment fees possible.  If you submit an enrollment today, you are able to adjust your inventory online up until June 15, as many times as you wish without penalty.  There’s really no reason not to go ahead, fill out an inventory today and get it submitted before the deadline. At ASA, our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the four enrollment Options offered, click here. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531 and hit number 4 to be connected to a THE specialist.

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2017 SPRING THE DEADLINE – THURSDAY

The deadline week for spring Total Herd Enrollment(THE) herds has arrived.  Any females that will be calving January 1 through June 30, 2017, need to be enrolled by Thursday, December 15, 2016, to take advantage of the lowest enrollment fees possible.

ALL members previously enrolled in Total Herd Enrollment MUST submit an inventory, even if there are not any changes/updates to enrolled females.  If you submit an inventory today you will be able to adjust your inventory via online Herdbook Services up until the deadline on Thursday, December 15.

To download step-by-step enrollment instructions, click here. Copy of the enrollment and removal codes can be found here. For a refresher on the four THE enrollment Options offered, click here.  If you would prefer to have an inventory emailed to you in excel format or pdf please either call our office at 406.587.4531 and punch the #4 in the automated menu or email the@simmgene.com with the request.  Please do not hesitate to contact ASA with any questions, errors or concerns.

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Making a List, Checking it Twice – Spring 2017 THE is Now OPEN!

We’re not sure about the weather in your neck of the woods, but the snow is already flying up here in Montana and that can only mean one thing…Total Herd Enrollment(THE) season has arrived and it’s time to enroll your Spring calving females. As of Saturday, October 15, Spring 2017 THE enrollment is now OPEN. Any females that will be calving January 1 to June 30, 2017 will need to be enrolled by December 15, 2016, to take advantage of the lowest enrollment fees possible.  ALL members previously enrolled in Total Herd Enrollment MUST submit an inventory even if there are not any changes/updates to enrolled females. If you submit an enrollment today, you will be able to adjust your inventory via online Herdbook Services up until the deadline of December 15 as many times as you wish. There’s absolutely no reason not to go ahead, fill out an inventory today and submit it well before the deadline. Our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the four THE enrollment Options offered click here. If you would prefer to submit an inventory either by email or paper submission contact our office and we can make the necessary arrangements. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531 and enter in the number 4 to be connected to THE department.

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Total Herd Enrollment – 4 Options Available

Did you know that there are now four Options offered to members participating in Total Herd Enrollment?  Each Option is unique and how you enroll/pay for your dams determines how data will be delivered and reported on the yearly calf crop.  It is highly recommended to evaluate your individual herd goals to better select the Option that will best suit your operation’s needs. Whether you are a seedstock or commercial producer, one of the Options below is bound to be a fit for you!

Key Points about THE

  • Once you enroll your dams and select an Option, they remain in the Option you have chosen until the following year when you submit a new inventory and are able to select a different Option.
  • Participating in any of the four Options requires every dam to be enrolled on inventory and a calf/productivity code to be reported every year.
  • All Simmental registered dams have to be enrolled in the SAME Option, you may not pick and choose Options when it comes to the registered Simmental dams.  Dams of other breeds and commercial cows may be enrolled in any of the Options, regardless of how the registered Simmental dams are enrolled.
  • Concerning ET calves raised in cooperator herds. Since the recip dam is not listed on a THE inventory, when you register the ET calf you will leave the recip dam information blank, record the donor dam and sire of the calf and it will invoice your account per ET calf registered based on which Option your herd is enrolled in. For example, if your herd is enrolled in Option A, you will be invoiced $15.00/ET calf registered.
  • Donor dams need to be enrolled on inventory as long as they are alive and being managed within your herd.  If the donor dam is deceased or has been sold, she needs to be removed from inventory with the appropriate code.  You will still be able to register frozen embryos in the future if need be.

Option A

  • Every dam enrolled on inventory for $15.00/dam/year
  • Calves born in enrollment year and meeting all registration requirements are registered for FREE
  • Performance based EPDs returned on all calves, regardless if they are registered or reported
  • This Option fits herds where the majority of the calf crop is registered(>40%) and EPDs are utilized in selection decisions

Option B

  • Every dam enrolled on inventory for FREE
  • Age dependent calf registration fees
    • Under 10 months of age = $30.00
    • 10 to 15 months of age = $40.00
    • Over 15 months of age = $50.00
  • Performance based EPDs returned on registered calves only
  • This Option fits herds where less than 40% of the calf crop is registered and EPDs are NOT utilized in selection decisions

Option C

  • Every dam enrolled on inventory for $7.50/dam/year
  • Age dependent calf registration fees(same as Option B)
    • Under 10 months of age = $30.00
    • 10 to 15 months of age = $40.00
    • Over 15 months of age = $50.00
  • Performance based EPDs returned on all calves, regardless if they are registered or reported
  • This Option fits herds where EPDs are utilized in selection decisions but registration papers are not necessary on the calves. If you start registering more than 5% of the calf crop each year, take a look at Option A, it might suit your operation better.

Option D(CM)

  • Every dam is enrolled on inventory for a *$500 whole herd fee. *This yearly enrollment fee does not include any costs associated with entering your herd data in to the ASA database.
  • Age dependent calf registration fees(same as non-THE members)
    • Under 10 months of age = $42.00
    • 10 to 15 months of age = $52.00
    • Over 15 months of age = $62.00
  • Performance based EPDs returned on heifers, regardless if they are registered or reported.  There will also be average group EPDs reported on the steers. NO EPDs will be displayed on bull calves.
  • This Option fits herds where commercial producers are interested in receiving EPDs on their replacement heifers. Commercial producers must also be willing/able to collect and submit individual data along with identifying a sire for each calf, either through parental validation, single sire pasture exposures or AI records.

If you have questions or wish to discuss your specific herd goals please call ASA at 406.587.4531 or email the@simmgene.com.

ASA

Opening Day – Fall 2016 THE Enrollments

It’s that time of year again, Total Herd Enrollment(THE) season is upon us and that means it’s time to enroll your Fall calving females. As of April 15, Fall 2016 THE enrollment is now OPEN.  Any females that will be calving July 1 to December 31, you will have until June 15, 2016, to enroll on inventory and take advantage of the lowest enrollment fees possible.  If you submit an enrollment today, you are able to adjust your inventory online up until June 15, as many times as you wish without penalty.  There’s really no reason not to go ahead, fill out an inventory today and get it submitted before the deadline. At ASA, our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the three enrollment Options offered, watch a short 15-minute webinar session titled THE, it’s as Easy as 1-2-3. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531.

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Late Enrolled for Spring 2016 – What Happens Now?

If ASA did not receive an updated inventory submission for Spring 2016 THE by the deadline of December 15, 2015, and you participated in Spring 2015 THE, your herd was late enrolled on January 4, 2016. Your account was invoiced $16.00/dam for each dam listed on your preliminary inventory. The good news is you have 30 days to adjust your inventory for credit, continue reading for instructions on what needs to be done.

IMPORTANT: You have until February 15, 2016, to adjust your inventory for credit.  An inventory update can be submitted online, email, fax or mail.

If you submit an adjusted inventory prior to February 15, 2016, here’s what you can expect to happen.

Option A: Enrolled dams will be invoiced $16.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option B: Enrolled dams will be invoiced $1.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option C: Enrolled dams will be invoiced $8.50/dam. Removed females will be credited the full $16.00 fee that was charged initially.

To get started, log-in to Herdbook Services and submit an adjusted enrollment today by following these steps.

Go to Data Entry, select Online.
There are 4 tabs on the left, you should be on Inventory.
Below the calf reporting graph there is a blue button that says
Update 2016 – Spring THE Cow Inventory.

Screenshot from 2016-01-06 10:57:36This will start an online job that lists each female enrolled from your preliminary inventory.  You will need to update each female on the list with a primary code. If the dam needs to remain on enrollment, assign her a code between 0-6.  If the dam needs to be removed, assign her a code between 60-82.  For a list of enrollment/removal codes, click on the blue column header for Primary Code and a help box will come up. You may need to scroll down to view all the codes. Since your dams were late enrolled, each of them loads with a T in the A/B/C/N column.  If the female is remaining on enrollment, you will update the T to either an A, B, or C, depending on which option you’re enrolling in for 2015.  To review the different enrollment options, click here. If the female is being removed from inventory, update the T to an NN stands for not enrolling, removed from herd. If you wish to pay half the fees that are due now and be invoiced later on in 2016 for the other half, make sure to place an H in the BillCode column on at least one female you are enrolling.  Once you have updated each female on the list, go to the top right hand corner of your screen and select Submit Data.  It will run through error checks and one of the following two things will happen.
A button that says Proceed to Billing will appear, click on it, takes you to the invoicing screen where you will be issued the credit of $16.00/dam and then charged according to how many dams/which option they’re being enrolled in.  Either select Add Payment(enter in debit/credit card for payment) or Hold Until Payment Received(mailing a check).  If you add payment, make sure to select Final Submit so the job finishes through completion.
A button that says *Edit Job appears, this means there are errors in your job that need to be corrected before it can be submitted.  Click on Edit Job. Takes you back to your spreadsheet so you can fix the errors.  If you need assistance in cleaning up errors please contact our office at 406.587.4531 and one of us would be more than happy to help you.  *It is possible the edit job button appears because your account is not in compliance from 2014 calf data reporting, if that happens, click here to view examples on how to clean up compliance.

Email the@simmgene.com or contact our office at 406.587.4531 for assistance.

ASA

Today is the Deadline to Enroll in Spring 2016 THE

The deadline to submit your Spring 2016 dam inventory at early enrollment rates is today, December 15. If you have not started your job yet online, get one started before 4:30pm MST so we can assist you if needed. Check out the online enrollment instructions  for a step-by-step guide and then jump on over to  Herdbook Services and get started on your enrollment right now.  If you’re working on your enrollment after business hours tonight and get stuck, make sure to send an email to the@simmgene.com and list the job number so we can honor your early rates and assist you with fixing up the errors tomorrow.

Keep in mind, you do not have to report your 2015 calves prior to submitting your Spring 2016 dam inventory, but you must be caught up with all calf data reporting through 2014.

For further assistance, email the@simmgene.com or call our office at 406.587.4531.