Changes to DNA Notification Emails 8-2-17

Beginning today, August 2, 2017, we have updated our DNA results notification system.  We are currently working on quite a few changes to our DNA process so please bear with us as we navigate through them. We will keep you updated via this blog as the updates are implemented into Herdbook Services.

All DNA result notifications will now be emailed automatically from Herdbook Services when a DNA job is completed on a member account.  Results will be job specific, meaning only the animal/results updated in that job will be attached in the results email.  This reporting system will apply to both parentage and trait results.  Currently we upload traits individually, but very soon we will be uploading all the trait results together within one job. In the meantime, you will receive multiple emails with each individual trait result that was uploaded within that job. Please accept our apologies for the multiple emails you will receive for trait results until we are able to get it fixed in the database.

Notifications – What to Look For

The automatic emails will be sent from simmental@simmgene.com to the email listed on the account.

The subject header for parentage results will be DNA Parentage Results Job: XXXXXX and the parentage results from that job will be attached to the email. If there is an exclusion on an animal(does not qualify to a parent(s)) then please follow the exclusion protocol to submit alternate possibilities. You will be able to access DNA parentage reports in Herdbook Services on any animal you are listed as the current owner of. See the graphics below for instructions on how to view reports in Herdbook.

The email subject header for trait results will be DNA Trait Results Job: XXXXXX and the trait results from that job will be attached to the email.  Keep in mind, if the animal is having multiple traits tested then you will receive an email for each individual trait result.  If you would like to view a complete trait results report once all results have been received, follow the directions below.

How to Access Parentage or Trait Reports in Herdbook Services

There are two options: Animal Search or Herd Mgmt.
Animal Search
Log-in to Herdbook Services, go to Data Search, Animal Search, type in the ASA registration/on-file number, hit Search. It will bring up the pedigree display. At the bottom right-hand corner under Reports, select DNA Detail. Select the download button(see graphic below) and a PDF will load that you can print or save for your records.

Screenshot from 2017-08-02 15-18-19

Screenshot from 2017-08-02 15-19-15

To download results in bulk (Herd Mgmt) follow these steps:
Log-in to Herdbook Services, go to Herd Mgmt, Reports.
You can either select a default group or click on Quick Group and type/paste in the ASA registration number(s). On the right of your screen select PDF Reports. Select the report you wish to view. Click on Generate Report and PDF will load that you can print or save for your records.
Screenshot from 2017-08-02 15-21-01
Please note that you should always refer to Herdbook Services for the most up to date DNA information on an animal. If you have any questions or concerns about the above information please email dna@simmgene.com or call our office at 406.587.4531 #3 to speak to a DNA specialist.

ATTN : AJSA Regional/Classic Participants – DNA Testing

If you are planning on attending the AJSA Regionals, National Classic, or have sold an animal to a junior member who plans on attending the junior shows, please read all of the following DNA testing information.

Keep in mind that we are running short on time to get these required tests done if you have not started yet. There is no guarantee that a DNA sample submission will end with a reported result. 3% of all samples fail DNA testing or end in a No Results(NR).  Typical turnaround time for parent verification testing is about 2 weeks, however, there may be exceptions to this timeline. DNA testing is required in the following situations.

If you purchase an Embryo or a recipient dam carrying an embryo, and are not associated with the owner of the Donor Dam at the time she was flushed, you MUST parent verify your ET calf to both sire and dam prior to submitting a registration request. Contact ASA with the calf tattoo, sex, sire and dam’s registration numbers to request a DNA kit.
For Regionals: The ET calf needs to be placed on file in the database, assigned a number in parentheses and a DNA kit MUST be requested by the entry deadline of May 15, 2017. An email notification needs to be sent to elochner@simmgene.com notifying her of the status of the ET animal prior to May 15 since these will be handled on a case by case basis. The DNA kit MUST be submitted to the lab no later than May 22, 2017. Send kits via Fed Ex or UPS to be able to provide ASA with a tracking number. A registration certificate MUST be presented at cattle check-in.
For Nationals: The ET calf needs to be placed on file in the database, assigned a number in parentheses and a DNA kit MUST be requested by the entry deadline of May 22, 2017. An email notification needs to be sent to elochner@simmgene.com notifying her of the status of the ET animal prior to May 22 since these will be handled on a case by case basis. The DNA kit MUST be submitted to the lab no later than June 5, 2017. Send kits via Fed Ex or UPS to be able to provide ASA with a tracking number. A registration certificate MUST be presented at cattle check-in.

If a sire is being collected and used as an AI sire he must be approved as an AI sire with ASA. This includes all AI sires, regardless of breed.  In order to be approved as an AI sire  the following criteria must be met:
—If DNA parentage testing took place prior to May 1, 2012, we can grandfather the sire in to the database and a GGP-HD/HD50K is not required.
—If DNA parentage testing took place after May 1, 2012, the sire must have a GGP-HD/HD50K panel on file in order to be approved as an AI sire.
—If the sire is registered with another breed association please contact the other breed association and request the SNP parentage markers to be forwarded to dna@simmgene.com along with the date the DNA testing took place and confirmation of HD testing.

If a dam is being flushed and used as an donor dam she must be approved as an donor dam with ASA. This includes all donor dams, regardless of breed/registration status.  In order to be approved as an donor dam the following criteria must be met:
—If DNA parentage testing took place prior to May 1, 2012, we can grandfather the dam in to the database and a GGP-HD/HD50K is not required.
—If DNA parentage testing took place after May 1, 2012, the dam must have a GGP-HD/HD50K panel on file in order to be approved as an donor dam.
—If the dam is registered with another breed association please contact the other breed association and request the SNP parentage markers to be forwarded to dna@simmgene.com along with the date the DNA testing took place and confirmation of HD testing.

If you are hoping to show a calf out of an AI sire/Donor dam that has not been approved yet please contact ASA right away. Typically the GGP-HD testing does take 3-4 weeks to be completed so there is no time to spare in this case.

Genetic defect testing requires all sires and donors dams identified with a carrier in their lineage (CL, DL) or who come from a risk population (PR) for specified genetic defects MUST be tested for that defect before registration certificates and EPDs are available on new progeny. Please visit the TraitTrac Guide post to learn more about how to check an animal’s defect status.
***If your animal is on genetic hold that means a certificate/EPDs have not been issued. You can either test the suspect parent(s) or test the individual animal to clear the genetic hold. Contact ASA for more information and to ensure you’re testing the animal for the appropriate genetic defects. Genetic defect testing can be completed through any of the labs that commercially offer testing such as Igenity, Zoetis or Agrigenomics if you prefer to not go through ASA(time sensitive).

If you have more questions regarding DNA testing please contact the DNA department at 406.587.4531 and push the number 3 or email dna@simmgene.com.

What to Expect When You’re Expecting…DNA Results!

Once you have collected a DNA sample either utilizing an ASA provided kit or a lab provided sample card you are responsible for mailing the sample along with official ASA 2D barcode/paperwork to the GeneSeek lab.

GeneSeek places samples into test on Mondays, Wednesdays and Fridays for ASA. Once GeneSeek receives the sample it is expected to enter processing within 3-5 business days.

It will take 3-4 weeks for results to be reported to ASA. This time can vary depending on the time of year or type of testing requested.

There is NO WAY TO EXPEDITE DNA testing at GeneSeek.

Once results are reported to ASA from Geneseek, members will receive reports of testing either via email(if email is listed on the account) or by mail and at this time testing fees will be invoiced to the ASA member’s account.

Almost all results are viewable in Herdbook Services by searching the animal record and clicking on TraitTrac.

If you have additional questions please email dna@simmgene.com or call our office at 406.587.4531 and hit the number 3 to be connected to the DNA department.

 

New DNA Sampling Method – AllFlex TSUs

Allflex Tissue Sampling Units for DNA Testing

AllFlex has a method for collecting DNA Samples that ASA has recently embraced. This new form of sampling is being offered as another way to collect DNA and submit for all the tests we offer through ASA. The Tissue Sampling Unit (TSU) kit offers another way for producers to properly and successfully collect and submit DNA samples, even on newborn calves. To order your TSU kit please contact the DNA Department and we can mail you a kit. The start up costs are $35 for the TSU applicator and $2 per TSU ordered (increments of 10). The TSUs come in a box of 10 ($20) and Allflex recommends that you store them at room temperature prior to use (for a maximum period of 12 months). Member will also be responsible for shipping charges via UPS for the applicator and TSUs.
For more information on ordering these kits please contact the DNA department by phone 406-587-4531 or email dna@simmgene.com and we will be happy to answer any questions you might have.

Box of TSU $20 (includes 10 TSU)
tsu_box_set__24587-1390449859-220-220
Applicator $35
tsu-applicator
Mailing TSU Samples to GeneSeek
When you have successfully collected your sample, please contact the DNA department at dna@simmgene.com and provide the following information: Account Number, Animal ID/Registration Number, TSU Bar code(displayed on the side of the TSU), and the tests you would like to have done. We will then process your DNA request and email you paperwork with instructions to send to the lab. The new DNA paperwork will have 2D barcode(s) and all you have to do is print and mail with the sample(s) to the lab. We recommend mailing your samples UPS ground since the samples may pop open if flown due to the pressure.

DNA Testing – Lab and ASA Holiday Schedule

If you are planning on submitting DNA samples for testing in the next few weeks please review GeneSeek’s holiday schedule listed below.  The lab will be closed on the following dates, so that means samples will not be received or logged in to test until the following business day they are open.

Friday, December 23
Monday, December 26
Friday, December 30
Monday, January 2

If you are shipping blood tubes or raw tissue you will need to make sure it does not arrive at the lab any of the above dates.  DNA testing and results may experience delays during the holiday season.

The ASA offices will be closed the following days in observance of the Holidays.

Friday, December 23
Monday, December 26
Monday, January 2

If you have any questions on the above schedules please contact ASA via email dna@simmgene.com or call 406.587.4531 and press #3 to be connected to the DNA department.

holidays-card

New DNA Pricing – Effective November 1

New DNA pricing has went in to effect as of November 1, 2016.  To a view the new pricing, click here.  The DNA paperwork request form has also been updated.  If you have any questions please contact ASA.  Email dna@simmgene.com or call 406.587.4531 and hit the number 3 to be connected to the DNA department.

DNA Parentage Results – What if animal doesn’t qualify to the Parent(s)?

For some breeders the DNA process is similar to waiting for a present to arrive.  The DNA sample is submitted to the lab and from that moment forward, the anticipation starts to build.  Will the animal submitted qualify to the parents? Will it test homo polled? Homo black? Free of genetic defects?  The not knowing, it’s absolutely heart wrenching, stressful and can just about drive you crazy during the 3-4 week wait.  However, whether the results leave you feeling excited or let down, it’s important to understand the process so lets take a moment and walk through how DNA parentage results are reported from the lab to ASA, uploaded and then emailed/mailed to the member.

Lab Reports Results to ASA

Every business day the lab uploads results that are ready to their online information system named LIMS.  Each day ASA checks LIMS and downloads any results that are available.  Results are uploaded to Herdbook Services and the membership account is invoiced for the testing.  If the sire/dam of the animal being tested has DNA on file with ASA, the lab will run a comparison to the parent(s) and determine whether the animal verifies to sire/dam. There are three critical pieces on the parentage report: sire qualify, dam qualify and sire/dam qualify as a mated pair.

There are 4 possible outcomes if both the sire and the dam have DNA on file with ASA

  • the animal qualifies to both sire/dam
  • the animal does not qualify to sire/dam (result is an exclusion)
  • the animal qualifies to dam but does not qualify to sire – (result is an exclusion)
  • the animal qualifies to sire but does not qualify to dam – (result is an exclusion)

Once the records are uploaded/submitted, an animal that is registered/on file and marked as an exclusion, is automatically suspended pending DNA verification or a pedigree update.

If only one or the other(sire/dam) has DNA on file, the animal is only compared to that parent. If the parent animal does not qualify, the exclusion procedure is followed as described above.

If neither parent has DNA on file, the animal’s DNA parentage is simply placed on file and uploaded.

Member notification

If the member has an email address on the account, an automated email is sent out displaying the invoicing information. These automated notifications do not contain any parentage result information, they simply display the amount invoiced to the account.  If your animal is registered/on file in the database you can go in to Herdbook Services, view the animal pedigree and look for the results designation on the animal record.  For an explanation on what to look for, please view the blog post on DNA results.

DNA parentage reports are then generated and emailed to members as attachments or mailed out the following business day.

What happens if the parentage report says the animal did not qualify to the parent(s)?

  1. If it’s an ET animal, we’re going to ask for other mating possibilities.
  2. If it’s a single birth animal we’re going to ask if there are any other sire/dam possibilities.

If you’re the breeder on this animal, go back and double check your records and if your response is, “no, there are no other possibilities” then you do have the option to submit a *second sample on the animal.  If you submitted a blood sample the first time, we recommend sending in a hair collector card for the second submission or vice-versa.

If there are other sire/dam possibilities, those will be forwarded to the lab for comparison, this process is called a re-check.  Re-checks typically take 24-48 hours to complete, depending on lab workload. If animal qualifies to the sire/dam on the re-check, the pedigree is updated and unsuspended.

If the animal/ET was purchased, you will need to check with the seller/breeder/sales management team and ask them if there are other possible matings.  If they respond as mentioned above, you have the option to submit a *second sample on the animal.

*Please note – If you submit a second sample and the animal tests the same way it did the first time, i.e. does not qualify to parent(s), you will be invoiced for both DNA parentage tests.  If the second sample qualifies to parent(s) as originally stated we will refund the amount invoiced for the second set of results.

Keep in mind, each exclusion case is unique and in certain cases, forces us to leave our comfort zones and consider even the most remote of possibilities.  For some people it’s helpful to think of DNA as a giant puzzle and with that in mind, it often takes more than one person to sort out how all the pieces fit together. Take a moment and consider all the people involved in the process of flushing a donor dam or AI breeding a dam.  The wrong semen straw gets pulled for the flush, the petri dishes on the flushed donors get switched, the ET straws get mis-labeled, the dam gets bred with two straws and it doesn’t get written down, the wrong dam loads in the chute first and it doesn’t get written down or caught.  The list goes on and on. None of us ever like to admit that we are all human and mistakes do happen(me least of all) but I can make you a promise that as issues arise,  ASA will work diligently with you each step of the way  to resolve and try to make real world sense of the situation.

If you have any questions/concerns on a particular DNA case please do not hesitate to email dna@simmgene.com or call 406.587.4531.