Spring 2016 compliance reporting is now in effect. What does this mean? It means that each dam enrolled on your Spring 2016 THE inventory needs to either have a calf reported or a productivity code(reason why she did not calve). If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in. There are three ways to submit the compliance information: online, spreadsheet or by paper submission.
Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2016 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot in to As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for 2016 spring calving season. If the dam had a 2016 born calf you will go ahead and enter the information. If she did not calve, report a productivity code and the productivity year as 2016. To view more information on reporting 2016 calving data, click here.
Keep in mind, if you are not reporting a 2016 calf record, you will need to record a productivity code for the female indicating why she did not calve in calendar year 2016. The productivity columns are located under the BrthDam tab. Click on the Productivity column header for a help box that displays the 11 different codes you can choose from. Next you will need to fill in the productivity year, which in this case is 2016. By reporting a productivity code, you are informing the database that this dam did not have a calf in the calendar year 2016. There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.
Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
This will open a spreadsheet that lists all of the dams lacking data for 2016 spring calving season. If the dam had a 2016 born calf you will go ahead and enter the information. If she did not calve, report a productivity code and the productivity year as 2016. After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to email@example.com and we can process it for you.
Contact ASA and request a non-compliance packet to be mailed out to you. You will receive a form containing all of your dams that need data reported for 2016 along with any other years your herd is missing data.
Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.
If you have any questions or concerns about THE and compliance reporting please email firstname.lastname@example.org or contact our office at 406.587.4531 and select option 4 to be connected to THE department.