DNA Testing – Lab and ASA Holiday Schedule

If you are planning on submitting DNA samples for testing in the next few weeks please review GeneSeek’s holiday schedule listed below.  The lab will be closed on the following dates, so that means samples will not be received or logged in to test until the following business day they are open.

Friday, December 23
Monday, December 26
Friday, December 30
Monday, January 2

If you are shipping blood tubes or raw tissue you will need to make sure it does not arrive at the lab any of the above dates.  DNA testing and results may experience delays during the holiday season.

The ASA offices will be closed the following days in observance of the Holidays.

Friday, December 23
Monday, December 26
Monday, January 2

If you have any questions on the above schedules please contact ASA via email dna@simmgene.com or call 406.587.4531 and press #3 to be connected to the DNA department.

holidays-card

2017 SPRING THE DEADLINE – THURSDAY

The deadline week for spring Total Herd Enrollment(THE) herds has arrived.  Any females that will be calving January 1 through June 30, 2017, need to be enrolled by Thursday, December 15, 2016, to take advantage of the lowest enrollment fees possible.

ALL members previously enrolled in Total Herd Enrollment MUST submit an inventory, even if there are not any changes/updates to enrolled females.  If you submit an inventory today you will be able to adjust your inventory via online Herdbook Services up until the deadline on Thursday, December 15.

To download step-by-step enrollment instructions, click here. Copy of the enrollment and removal codes can be found here. For a refresher on the four THE enrollment Options offered, click here.  If you would prefer to have an inventory emailed to you in excel format or pdf please either call our office at 406.587.4531 and punch the #4 in the automated menu or email the@simmgene.com with the request.  Please do not hesitate to contact ASA with any questions, errors or concerns.

keep-calm-and-do-inventory

New DNA Pricing – Effective November 1

New DNA pricing has went in to effect as of November 1, 2016.  To a view the new pricing, click here.  The DNA paperwork request form has also been updated.  If you have any questions please contact ASA.  Email dna@simmgene.com or call 406.587.4531 and hit the number 3 to be connected to the DNA department.

Making a List, Checking it Twice – Spring 2017 THE is Now OPEN!

We’re not sure about the weather in your neck of the woods, but the snow is already flying up here in Montana and that can only mean one thing…Total Herd Enrollment(THE) season has arrived and it’s time to enroll your Spring calving females. As of Saturday, October 15, Spring 2017 THE enrollment is now OPEN. Any females that will be calving January 1 to June 30, 2017 will need to be enrolled by December 15, 2016, to take advantage of the lowest enrollment fees possible.  ALL members previously enrolled in Total Herd Enrollment MUST submit an inventory even if there are not any changes/updates to enrolled females. If you submit an enrollment today, you will be able to adjust your inventory via online Herdbook Services up until the deadline of December 15 as many times as you wish. There’s absolutely no reason not to go ahead, fill out an inventory today and submit it well before the deadline. Our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the four THE enrollment Options offered click here. If you would prefer to submit an inventory either by email or paper submission contact our office and we can make the necessary arrangements. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531 and enter in the number 4 to be connected to THE department.

cowswithtrees

Fall 2015 Calf Data Reporting – is Your Herd in Compliance?

Fall 2015 compliance reporting is now in effect.  What does this mean?  It means that each dam enrolled on your Fall 2015 THE inventory needs to either have a calf reported or a productivity code(reason why she did not calve).  If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in.  There are three ways to submit the compliance information: online, spreadsheet or by paper submission.

Online
Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2015 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot in to As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for 2015 calving.  If the dam had a 2015 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2015. To view more information on reporting 2015 calving data, click here.

Screenshot from 2016-04-08 10:13:34

Keep in mind, if you are not reporting a 2015 calf record, you will need to record a productivity code for the female indicating why she did not calve in calendar year 2015.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2015.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the year 2015.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Productivity Reporting

Spreadsheet

Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
Select Download
This will open a spreadsheet that lists all of the dams lacking data for 2015 calving.  If the dam had a 2015 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2015.  After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to the@simmgene.com and we can process it for you.

Screenshot from 2016-04-08 10:08:00

Paper Submission

Contact ASA and request a non-compliance packet to be mailed out to you.  You will receive a form containing all of your dams that need data reported for 2015 along with any other years your herd is missing data.

Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.

If you have any questions or concerns about THE and compliance reporting please email the@simmgene.com or contact our office at 406.587.4531 and select option 4 to be connected to THE department.

Talk Data to Me-It’s Time to Report 2016 Spring Calf Data

Have you utilized ASA’s online data entry recently? Reporting/registering cattle on the ASA website has never been easier than it is today. We encourage each member who has internet capability to explore this invaluable resource. If you are new to the website or just need a refresher, go ahead and give us a call and a staff member will gladly guide you through your first entry. Remember, every dam enrolled on your 2016 Spring inventory either needs to have a calf reported or a productivity code (reason why you are not reporting a calf to the dam) to ASA by November 1 to be included in the spring sire summary evaluation or by December 15, 2016 to keep your account in compliance with data reporting requirements.

How to start an Online Job to enter your Spring 2016 Calf Data

Go to Herdbook Services

Select LOGIN from the top right hand corner of your screen

Account # – ASA Member Number

Password – *Password assigned by ASA for your member account
*If you have not had a password assigned by ASA you will need to contact our office and ask to speak with someone in member services so they can assign one.

Go to Data Entry, select Online

Make sure Spring is highlighted

Select the button that says Update 2016 – Spring Calves

screenshot-from-2016-09-14-16-44-00

Remember, each dam listed on your online spreadsheet will need to have a calf reported or productivity code(reason why she did not calve in given year).  Yes, this includes dams that have been sold or are no longer part of your herd.

You will not be able to submit your calf data job through completion until it is free of errors.  Make sure when you have completed entering your data that you click on the Errors tab.  Each tab is a different layer to your online data entry spreadsheet.  The errors will be displayed for each row of data.  I recommend tackling your errors one at a time.  Fix one item, click off of the cell so it saves the data, go back to errors and correct the next one until they’re all gone.

screenshot-from-2016-09-14-17-01-48

Below are examples of common questions from members when they are reporting their calf data online.

Example (1) – Dam had twins

Since the dam is only pre-loaded in the spreadsheet once, you will need to enter one calf in the row with the dam pre-listed and after the last dam in your spreadsheet, click in that row and hit your enter key, which adds blank rows to the spreadsheet. Click in to the DamRegNbr column and enter the dam’s ASA registration number (placing her in your spreadsheet twice, once for each calf). Then enter your second calf in this row. You will end up with two rows for this dam, one for each calf. Make sure the MBC code is entered correctly to denote twins. Note: each calf must have a different tattoo, you cannot have two calves within your herd identified the same.

Example (2) – Simmental ET calf

When reporting online, the DamRegNbr column (first column of spreadsheet) is where you would enter the Recipient cow (birth dam) ASA number. If the recipient dam is enrolled on your THE inventory, fill in the ET calf information on her line.  If the recipient dam is not enrolled on your THE, leave those columns blank.  To enter the Donor Dam’s information, select the tab at top of the spreadsheet (above the blue column headers) and enter in the Donor Dam’s ASA Registration number in the DonorRegNbr column and hit your enter key. All of the Donor Dam’s information will automatically fill in. Then select your Animal tab to enter the rest of the calf information. You will need to indicate whether the calf was a Frozen Embryo(6) or Fresh Embryo(9) transfer in the MBC column of your spreadsheet. Last but not least, if the ET is a frozen embryo you will need to fill in the Breeder column with the ASA member number of the party who owned the dam at the time of the flush. To access the ownership information, do an Animal Search on the Donor Dam, look to the left hand side of the listed owners and find the appropriate six digit ownership number.  Use that number in the breeder column.  Note: The donor dam will not appear on the Animal tab of your spreadsheet, so once you click back on Animal you will not see her information, rest assured, it is still there.

ET Calf Reporting

Example (3) – Dam left the herd prior to calving(sold, died, disappeared, etc.)

You will need to record a productivity code for this female indicating why you’re not reporting a calf to her for 2016.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2015.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the year 2016.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Productivity Reporting

Example (4) – Dam was purchased after THE inventory was submitted and is not listed on my calf data reporting sheet. What do I do?

Manually add the dam to your online data entry job by her ASA registration number on a blank row.  If your job does not have any blank rows available, click in to the very bottom row and hit your enter key on the keyboard a few times. It will create blank rows.  Add the dam and then all the calf data.  When you submit the job through completion if the previous owner of the dam enrolled the dam in their THE, depending on the Option, you may not see an enrollment/registration fee.  If the previous owner did not enroll the dam in their THE, the database will add this female to your THE and invoice your account accordingly.

Example (5) – Calf was dead, no data noted down. How do I report?

See the explanation for example (3) above. If you have no calf data to report for a female you need to assign a productivity code for the year.

If you have any questions while entering calving data, please don’t hesitate to contact our office at 406.587.4531 or email the@simmgene.com.

Total Herd Enrollment – 4 Options Available

Did you know that there are now four Options offered to members participating in Total Herd Enrollment?  Each Option is unique and how you enroll/pay for your dams determines how data will be delivered and reported on the yearly calf crop.  It is highly recommended to evaluate your individual herd goals to better select the Option that will best suit your operation’s needs. Whether you are a seedstock or commercial producer, one of the Options below is bound to be a fit for you!

Key Points about THE

  • Once you enroll your dams and select an Option, they remain in the Option you have chosen until the following year when you submit a new inventory and are able to select a different Option.
  • Participating in any of the four Options requires every dam to be enrolled on inventory and a calf/productivity code to be reported every year.
  • All Simmental registered dams have to be enrolled in the SAME Option, you may not pick and choose Options when it comes to the registered Simmental dams.  Dams of other breeds and commercial cows may be enrolled in any of the Options, regardless of how the registered Simmental dams are enrolled.
  • Concerning ET calves raised in cooperator herds. Since the recip dam is not listed on a THE inventory, when you register the ET calf you will leave the recip dam information blank, record the donor dam and sire of the calf and it will invoice your account per ET calf registered based on which Option your herd is enrolled in. For example, if your herd is enrolled in Option A, you will be invoiced $15.00/ET calf registered.
  • Donor dams need to be enrolled on inventory as long as they are alive and being managed within your herd.  If the donor dam is deceased or has been sold, she needs to be removed from inventory with the appropriate code.  You will still be able to register frozen embryos in the future if need be.

Option A

  • Every dam enrolled on inventory for $15.00/dam/year
  • Calves born in enrollment year and meeting all registration requirements are registered for FREE
  • Performance based EPDs returned on all calves, regardless if they are registered or reported
  • This Option fits herds where the majority of the calf crop is registered(>40%) and EPDs are utilized in selection decisions

Option B

  • Every dam enrolled on inventory for FREE
  • Age dependent calf registration fees
    • Under 10 months of age = $30.00
    • 10 to 15 months of age = $40.00
    • Over 15 months of age = $50.00
  • Performance based EPDs returned on registered calves only
  • This Option fits herds where less than 40% of the calf crop is registered and EPDs are NOT utilized in selection decisions

Option C

  • Every dam enrolled on inventory for $7.50/dam/year
  • Age dependent calf registration fees(same as Option B)
    • Under 10 months of age = $30.00
    • 10 to 15 months of age = $40.00
    • Over 15 months of age = $50.00
  • Performance based EPDs returned on all calves, regardless if they are registered or reported
  • This Option fits herds where EPDs are utilized in selection decisions but registration papers are not necessary on the calves. If you start registering more than 5% of the calf crop each year, take a look at Option A, it might suit your operation better.

Option D(CM)

  • Every dam is enrolled on inventory for a *$500 whole herd fee. *This yearly enrollment fee does not include any costs associated with entering your herd data in to the ASA database.
  • Age dependent calf registration fees(same as non-THE members)
    • Under 10 months of age = $42.00
    • 10 to 15 months of age = $52.00
    • Over 15 months of age = $62.00
  • Performance based EPDs returned on heifers, regardless if they are registered or reported.  There will also be average group EPDs reported on the steers. NO EPDs will be displayed on bull calves.
  • This Option fits herds where commercial producers are interested in receiving EPDs on their replacement heifers. Commercial producers must also be willing/able to collect and submit individual data along with identifying a sire for each calf, either through parental validation, single sire pasture exposures or AI records.

If you have questions or wish to discuss your specific herd goals please call ASA at 406.587.4531 or email the@simmgene.com.

ASA