DNA Timeline, Requirements, and Top Tips

By Lilly Platts, Jackie Atkins, Riley Foster, and Leoma Wells

Everything you need to know about ASA’s DNA Services & more. This is an extended version of the first installment of ‘Down to the Genes’ published in the September 2018 issue of the Register.  This article covers frequently asked questions and offers tips for a smooth DNA process. For additional FAQ’s and information, see the September issue of the Register.

When do I have to DNA test an animal?

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I purchased semen, are those selling semen monitored by ASA to ensure HD/150K testing?

No. Breeders are responsible for completing ASA’s testing requirements. It is strongly suggested that buyers of semen ensure a bull has all required testing prior to purchasing semen and breeding cows.

Do ASA’s genetic defect testing requirements match those put in place by sales management and bull tests?

Not always. Sales managers and bull tests may require additional testing depending on their requirements. It is always best to follow up with the specific sales manager or bull test on the testing requirements prior to ordering DNA kits from ASA to ensure the animal can be sold through that venue.

Do other associations require the same testing?

Each association has different requirements. If a sire/dam is registered with ASA from another breed certificate, additional testing may be required to register progeny. Make sure to contact ASA with any questions prior to progeny being born to avoid delays at registration time.

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Take home message:  Do not delay your DNA testing – order your kits today!

Ten things you can do to ensure a smooth DNA testing process:

  1. Familiarize yourself with ASA’s DNA testing requirements.
  2. First contact the sale, bull test, show, etc., you may participate in to be clear of their DNA requirements.
  3. Order kits early (at least two months before you need results) by contacting the ASA – DNA@simmgene.com or 406-587-4531. Please follow instructions and have all required information before calling.
  4. Use a blood card, TSU, or hair card for collection. NEVER send vials of blood, bags of hair, etc. to the lab.
  5. Follow the instructions for collection included with your kits. Failure to collect the samples properly may result in samples failing testing – watch for more information in the October issue.
  6. If you make a mistake, i.e. collect sample from the wrong animal, etc., do NOT send the sample to the lab. If you do, contact ASA immediately.
  7. Never send kits to the lab without either ordering them for specific animals, or if you have blank kits, always complete paperwork with the DNA department first.
  8. Send samples to the lab as soon as they are ready. Getting them out the door ensures faster processing and less time for paperwork to get mixed up.
  9. Check your email for results.
  10. If you have a question, ASA is happy to help. Please have your membership number and information on the animal you are inquiring about (ASA number, tattoo, etc.).

 

Fall 2017 – Calf Data Reporting and Compliance

Fall 2017 compliance reporting is now in effect. What does this mean? It means that each dam enrolled on your Fall 2017 THE inventory needs to either have a calf reported or a productivity code (the reason why she did not calve). If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in. There are three ways to submit the compliance information: online, spreadsheet or by paper submission.

Online

Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2017 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot into As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for the 2017 fall calving season or any *prior seasons. If the dam had a 2017 born calf you will enter the calf information. If she did not calve, report a productivity code and the productivity year as 2017.
*If you are out of compliance for more than one year please contact ASA for assistance.
Screenshot from 2018-04-02 09-20-13

Keep in mind, if you are not reporting a 2017 calf record, you will need to record a productivity code for the female indicating why she did not calve in the calendar year 2017.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next, you will need to fill in the productivity year, which in this case would be 2017.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the calendar year 2017.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Dam Prod (Dam Productivity) – Use if there is no calf to report
1 = Calf/Calves Stillborn
2 = Aborted
3 = Not Exposed to calve in given season/year
5 = ET Donor
6 = ET Recipient
7 = Exposed and Failed to Conceive—Moved to Next Season
8 = Exposed and Failed to Conceive—Moved to Next Year
9 = Exposed and Failed to Conceive—Removed from Herd
10 = Calving Interval Overlaps Season (Dec-Jan) (Jun-Jul)
11 = Bred—but Sold, Removed or Died Prior to Calving
12 = Cow Calved—Calf Not Found Intact or at All
Productivity Reporting

If you prefer to work on your data reporting offline(in an excel spreadsheet) follow these steps to download the non-compliance females in to a working template.

Download/Upload Spreadsheet

Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
Select Download
This will open a spreadsheet that lists all of the dams lacking data for 2017 fall calving season.  If the dam had a 2017 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2017.  After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to the@simmgene.com and we can process it for you.
Screenshot from 2016-04-08 10:08:00
If you refer to submit the information on paper submission forms, contact ASA and request a non-compliance packet be mailed out to you.  You will receive a form containing all of your dams that need data reported for 2017 along with any other years your herd is missing data.
Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.
If you have any questions or concerns about THE and compliance reporting please email the@simmgene.com or contact our office at 406.587.4531 and ask to be connected to THE department.

Fall 2018 THE – Late Enrollment

If ASA did not receive a completed inventory submission for Fall 2018 THE by the deadline of June 15, 2018, and you participated in Fall 2017 THE, your herd was late enrolled on July 5, 2018. Your account was invoiced $16.00/dam for each dam listed on your preliminary inventory. The good news is you have 30 days to adjust your inventory for credit. Continue reading for instructions on what needs to be done.

IMPORTANT: You have until August 15, 2018, to adjust your inventory for credit.  An inventory update can be submitted online, or by email, fax or mail.

If you submit an adjusted inventory prior to August 15, 2018, here’s what you can expect to happen.

Option A: Enrolled dams will be invoiced $16.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option B: Enrolled dams will be invoiced $1.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option C: Enrolled dams will be invoiced $8.50/dam. Removed females will be credited the full $16.00 fee that was charged initially.

To get started, log-in to Herdbook Services and submit an adjusted enrollment today by following these steps.

Go to Data Entry, select Online
There are 4 tabs on the left, you should be on Inventory
Below the calf reporting graph there is a blue button that says
Update 2018 – Fall THE Cow Inventory
Screenshot from 2018-07-06 09-17-48

This will start an online job that lists each female enrolled from your preliminary inventory. You will need to update each female on the list with a primary code. If the dam needs to remain on enrollment, assign her a code between 0-6. If the dam needs to be removed, assign her a code between 60-82. Remember, if you remove a female from enrollment(code 60-82) and at a later point need to report a calf to the female, there is a $35.00 re-enroll fee that will apply. Make sure to only remove females that have physically left the herd. For a list of enrollment/removal codes, click on the blue column header for Primary Code and a help box will come up. You may need to scroll down to view all the codes.

Since your dams were late enrolled, each of them loads with a T in the A/B/C/N column.  If the female is remaining on enrollment, you will update the T to either an A, B, or C, depending on which option you’re enrolling in for 2018.  To review the different enrollment options, click here. If the female is being removed from inventory, update the T to an NN stands for not enrolling, removed from the herd. If the female needs to be be moved back to Spring 2018(calved January 1-June 30) please email her ASA number to the@simmgene.com and ask for us to move her. We will respond once she has been moved to Spring 2018. If you wish to pay half the enrollment fee that is due now and be invoiced for the other half in March 2019, make sure to place an H in the BillCode column on at least one female you are enrolling.  If you leave the BillCode column blank it will default to invoice the full amount due. Once you have updated each female on the list, go to the top right-hand corner of your screen and select Submit Data.  It will run through error checks and one of the following two things will happen.

1) A button that says Proceed to Billing will appear. Click on it, which takes you to the invoicing screen where you will be issued the credit of $16.00/dam and then charged according to how many dams/which option they’re being enrolled in.  Either select Add Payment(enter in debit/credit card for payment) or Final Submit so the job finishes through completion.
OR
2) A button that says *Edit Job appears, this means there are errors in your job that need to be corrected before it can be submitted.  Click on Edit Job, which takes you back to your spreadsheet so you can fix the errors.  If you need assistance cleaning up errors please contact our office at 406.587.4531 and press the number 5 to be connected to THE department. *It is possible the edit job button appears because your account is not in compliance with 2017 spring calf data reporting or previous years. If that happens, click here to view examples on how to clean up compliance.

If you prefer to complete your adjustment via paper submission THE packets will be mailed out on July 10, 2018.  Fill out the paper enrollment and postmark to ASA by August 15, 2018.
ASA

Spring 2017 Calf Data Reporting/Compliance

Spring 2017 compliance reporting is now in effect. What does this mean? It means that each dam enrolled on your Spring 2017 THE inventory needs to either have a calf reported or a productivity code (the reason why she did not calve). If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in. There are three ways to submit the compliance information: online, spreadsheet or by paper submission.

Online

Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2017 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot into As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for the 2017 spring calving season. If the dam had a 2017 born calf you will enter the calf information. If she did not calve, report a productivity code and the productivity year as 2017.
Screenshot from 2018-04-02 09-20-13

Keep in mind, if you are not reporting a 2017 calf record, you will need to record a productivity code for the female indicating why she did not calve in the calendar year 2017.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next, you will need to fill in the productivity year, which in this case is 2017.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the calendar year 2017.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Dam Prod (Dam Productivity) – Use if there is no calf to report
1 = Calf/Calves Stillborn
2 = Aborted
3 = Not Exposed to calve in given season/year
5 = ET Donor
6 = ET Recipient
7 = Exposed and Failed to Conceive—Moved to Next Season
8 = Exposed and Failed to Conceive—Moved to Next Year
9 = Exposed and Failed to Conceive—Removed from Herd
10 = Calving Interval Overlaps Season (Dec-Jan) (Jun-Jul)
11 = Bred—but Sold, Removed or Died Prior to Calving
12 = Cow Calved—Calf Not Found Intact or at All
Productivity Reporting

Download/Upload Spreadsheet

Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
Select Download
This will open a spreadsheet that lists all of the dams lacking data for 2017 spring calving season.  If the dam had a 2017 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2017.  After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to the@simmgene.com and we can process it for you.
Screenshot from 2016-04-08 10:08:00

Paper Submission

Contact ASA and request a non-compliance packet be mailed out to you.  You will receive a form containing all of your dams that need data reported for 2017 along with any other years your herd is missing data.

Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.

If you have any questions or concerns about THE and compliance reporting please email the@simmgene.com or contact our office at 406.587.4531 and select option 5 to be connected to THE department.

Spring 2018 – Late Enrollment

If ASA did not receive a completed inventory submission for Spring 2018 THE by the deadline of December 15, 2017, and you participated in Spring 2017 THE, your herd was late enrolled on January 9, 2018. Your account was invoiced $16.00/dam for each dam listed on your preliminary inventory. The good news is you have 30 days to adjust your inventory for credit. Continue reading for instructions on what needs to be done.

IMPORTANT: You have until February 15, 2018, to adjust your inventory for credit.  An inventory update can be submitted online, or by email, fax or mail.

If you submit an adjusted inventory prior to February 15, 2018, here’s what you can expect to happen.

Option A: Enrolled dams will be invoiced $16.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option B: Enrolled dams will be invoiced $1.00/dam. Removed females will be credited the full $16.00 fee that was charged initially.

Option C: Enrolled dams will be invoiced $8.50/dam. Removed females will be credited the full $16.00 fee that was charged initially.

To get started, log-in to Herdbook Services and submit an adjusted enrollment today by following these steps.

Go to Data Entry, select Online.
There are 4 tabs on the left, you should be on Inventory.
Below the calf reporting graph there is a blue button that says
Update 2018 – Spring THE Cow Inventory
Screenshot from 2018-01-09 13-46-56

This will start an online job that lists each female enrolled from your preliminary inventory.  You will need to update each female on the list with a primary code. If the dam needs to remain on enrollment, assign her a code between 0-6.  If the dam needs to be removed, assign her a code between 60-82.  For a list of enrollment/removal codes, click on the blue column header for Primary Code and a help box will come up. You may need to scroll down to view all the codes.

Since your dams were late enrolled, each of them loads with a T in the A/B/C/N column.  If the female is remaining on enrollment, you will update the T to either an A, B, or C, depending on which option you’re enrolling in for 2018.  To review the different enrollment options, click here. If the female is being removed from inventory, update the T to an NN stands for not enrolling, removed from the herd. If you wish to pay half the fees that are due now and be invoiced later on in 2018 for the other half, make sure to place an H in the BillCode column on at least one female you are enrolling.  Once you have updated each female on the list, go to the top right-hand corner of your screen and select Submit Data.  It will run through error checks and one of the following two things will happen.

A button that says Proceed to Billing will appear. Click on it, which takes you to the invoicing screen where you will be issued the credit of $16.00/dam and then charged according to how many dams/which option they’re being enrolled in.  Either select Add Payment(enter in debit/credit card for payment) or Hold Until Payment Received (mailing a check).  If you add payment, make sure to select Final Submit so the job finishes through completion.

A button that says *Edit Job appears, this means there are errors in your job that need to be corrected before it can be submitted.  Click on Edit Job, which takes you back to your spreadsheet so you can fix the errors.  If you need assistance cleaning up errors please contact our office at 406.587.4531 and press the number 5 to be connected to THE department. *It is possible the edit job button appears because your account is not in compliance with 2016 calf data reporting or previous years. If that happens, click here to view examples on how to clean up compliance.

If you prefer to complete your adjustment via paper submission THE packets will be mailed out on January 10, 2018.  Fill out the paper enrollment and postmark to ASA by February 15, 2018.

Email the@simmgene.com or contact our office at 406.587.4531 for assistance.

 

 

DNA Pricing – American Simmental Association

As of July 1, 2018, the DNA pricing schedule has changed. Below is an updated list of current DNA pricing:

Genomic Testing Available – DNA Enhanced EPDs
*GGP-HD
(includes PV, diluter and add-on pricing) – $90.00
   –GGP-HD is required to qualify animal as an AI sire/Donor dam
+Coat Color – $9.00
+Horned/Polled – $19.00
+Genetic Condition Panel (AM, NH, CA, DD, TH, PHA, OS) – $25.00

*GGP-LD(includes PV, diluter and add-on pricing) – $50.00
+Coat Color – $9.00
+Horned/Polled – $19.00
+Genetic Condition Panel (AM, NH, CA, DD, TH, PHA, OS) – $25.00

*GGP-uLD(includes PV, no add-ons available) – $33.00

Standalone Test Pricing
*Parent Verification(PV) – $18.00
*Horned/Polled – $33.00
*Coat Color(homozygous black) – $20.00
*Red Charlie(RC) – $15.00
*Diluter – $20.00
*Oculocutaneous Hypopigmentation(OH) – $25.00
*Bovine Arthrogyrposis Multiplex Congenita(AM) – $25.00
*Neuropathic Hydrocephalus(NH) – $25.00
*Contractural Arachnodactyly(CA) – $25.00
*Developmental Duplication(DD) – $25.00
*Tibial Hemimelia(TH) – $25.00
*Pulmonary Hypoplasia with Anasarca(PHA) – $25.00
*Osteopetrosis(OS) – $25.00

Sampling Method Choices
Allflex Tissue Sampling Units(TSUs) – $2.00/ea, boxes of 10
Allflex TSU Applicator – $35.00
Blood Cards – FREE
Hair Cards – $5.00 processing fee
-Customer pays all shipping costs associated with TSUs or cards ordered in bulk.

To view a complete pricing sheet and DNA paperwork request form, click here.
To learn more about the different tests, click here.

All hair sample submissions will be invoiced an additional $5.00/sample processing fee. Beware that hair samples take longer to process once they arrive at the lab so an increase in turnaround time should be expected.

To order a DNA kit, click here and fill out the spreadsheet. Once you have entered in the required information, email spreadsheet to dna@simmgene.com so we can get your kits in the mail.

If you have any questions email dna@simmgene.com.

Cow Herd DNA Roundup(CHR) Research Project a collaboration with GeneSeek, Inc.
CHR50K(includes PV, diluter and add-on pricing) – $20.00
+Coat Color – $9.00
+Horned/Polled – $19.00
+Genetic Condition Panel (AM, NH, CA, DD, TH, PHA, OS) – $25.00
For more specifics on participating in CHR, click here.
If you have any questions email cowdna@simmgene.com.

DNA Samples – Hair Sample Price Increase

Effective immediately all hair sample submissions will be invoiced $5.00/sample. This is a processing fee charged by our licensed lab, GeneSeek, Inc. It is a great time to explore your other DNA sampling type options.

  • Allflex Tissue Sampling Units(TSUs) are available for $2.00/ea and come in boxes of 10. The TSU applicator is $35.00.
    • Benefits of utilizing TSUs:
      • TSUs are the lab preferred sampling method since they can be processed the most efficiently by the lab, leading to optimum turnaround time for results to be reported.
      • Samples can be collected on newborn calves, no need to wait.
      • Samples can be collected on twins.
      • Decrease in samples that end in a Sample Fail (No Results) compared to blood/hair.
      • Samples can be stored at room temperature for short term and should be frozen for long-term storage.
  • Blood sample cards are available at no additional cost to the member.
    • Benefits of utilizing blood cards:
      • Samples can be processed more efficiently at the lab, leading to a decrease in turnaround time for results to be reported.
      • Samples can be collected on newborn calves, no need to wait.
      • Samples can be stored at room temperature for long length of time as long as they were collected properly.
    • Cons to utilizing blood cards:
      • Samples cannot be collected on twins since they could have shared the same blood source in-utero.
      • The sample fail rate for blood samples is at 3%.

If you would like to visit with a customer service representative about your specific herd needs please call 406.587.4531 and enter in the #4 on the automated message to be connected to the DNA department or email dna@simmgene.com and we can assist you.