I’m all about that data, about that data. It’s Time to Report Fall 2016 Calf Data

Have you utilized ASA’s online data entry recently? Reporting/registering cattle on the ASA website has never been easier than it is today. We encourage each member who has internet capability to explore this invaluable resource. If you are new to the website or just need a refresher, go ahead and give us a call and a staff member will gladly guide you through your first entry. Remember, every dam enrolled on your 2016 Fall inventory either needs to have a calf reported or a productivity code (reason why you are not reporting a calf to the dam) to ASA by June 1 to be included in the fall sire summary evaluation or by June 15, 2017 to keep your account in compliance with data reporting requirements.

How to start an Online Job to enter your Fall 2016 Calf Data
Go to Herdbook Services
Select LOGIN from the top right hand corner of your screen
Account # – ASA Member Number
Password – *Password assigned by ASA for your member account
*If you have not had a password assigned by ASA you will need to contact our office and ask to speak with someone in member services so they can assign one.
Go to Data Entry, select Online
Make sure Fall is highlighted
Select the button that says Update 2016 – Fall Calves
Screenshot from 2017-05-16 09-21-01

Remember, each dam listed on your online spreadsheet will need to have a calf reported or productivity code(reason why she did not calve in given year). Every single dam that is listed needs to have a 2016 born calf reported or a productivity code, no exceptions!

Below are examples of common questions from members when they are reporting their calf data online.

Example (1) – Dam had twins

Since the dam is only pre-loaded in the spreadsheet once, you will need to enter one calf in the row with the dam pre-listed and after the last dam in your spreadsheet, click in that row and hit your enter key, which adds blank rows to the spreadsheet. Click in to the DamRegNbr column and enter the dam’s ASA registration number (placing her in your spreadsheet twice, once for each calf). Then enter your second calf in this row. You will end up with two rows for this dam, one for each calf. Make sure the MBC code is entered correctly to denote twins. Note: each calf must have a different tattoo, you cannot have two calves within your herd identified the same.

Example (2) – Simmental ET calf

When reporting online, the DamRegNbr column (first column of spreadsheet) is where you would enter the Recipient cow (birth dam) ASA number. If the recipient dam is enrolled on your THE inventory, fill in the ET calf information on her line.  If the recipient dam is not enrolled on your THE, leave those columns blank.  To enter the Donor Dam’s information, select the tab at top of the spreadsheet (above the blue column headers) and enter in the Donor Dam’s ASA Registration number in the DonorRegNbr column and hit your enter key. All of the Donor Dam’s information will automatically fill in. Then select your Animal tab to enter the rest of the calf information. You will need to indicate whether the calf was a Frozen Embryo(6) or Fresh Embryo(9) transfer in the MBC column of your spreadsheet. Note: The donor dam will not appear on the Animal tab of your spreadsheet, so once you click back on Animal you will not see her information, rest assured, it is still there.
ET Calf Reporting

Example (3) – Calf was grafted to another dam, how do I report?

Record the calf data to the genetic dam that physically gave birth to the calf, not the foster dam who the calf was grafted on to. The foster dam does not receive credit for raising the grafted calf. To indicate the calf was raised by a foster dam, under the weaning tab in the MC column you will enter a 4, thus ensuring it will not be included in a contemporary group.

Example (4) – Dam left the herd prior to calving(sold, died, disappeared, etc.)

You will need to record a productivity code for this female indicating why you’re not reporting a calf to her for 2016.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2016.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the year 2016.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.
Productivity Reporting

Example (5) – Cow/Calf pair was sold without papers, how do I indicate the calf is no longer a part of the herd and left prior to weaning?

You will record all the required calf information: tattoo, sire, sex, tattoo location, date of birth, MBC, AI, HPS and color.  Then you will fill in the appropriate calf removal code.  For a list of calf removal codes, click on the column header and all will be displayed in a help box(you may have to scroll down to see the complete list).  A calf removal code should be assigned to an animal prior to 18 months of age, identifying the animal was not kept as a replacement.
Screenshot from 2016-03-14 09:26:01

Example (6) – Dam calved the first part of January instead of in December. How do I report the calf so it’s part of the fall contemporary group?

If you scroll over to the far right of the online job there is a column labeled CalfYear.  Type in 2016.  This tells the computer to contribute this record to 2016 instead of 2017 for this female and will contemporary the calf with the rest of the 2016 born animals.

Screenshot from 2017-05-16 09-26-16

If you have any questions while entering calving data, please contact our office at 406.587.4531 and enter in the #4 to be connected to THE department or email the@simmgene.com.

ATTN : AJSA Regional/Classic Participants – DNA Testing

If you are planning on attending the AJSA Regionals, National Classic, or have sold an animal to a junior member who plans on attending the junior shows, please read all of the following DNA testing information.

Keep in mind that we are running short on time to get these required tests done if you have not started yet. There is no guarantee that a DNA sample submission will end with a reported result. 3% of all samples fail DNA testing or end in a No Results(NR).  Typical turnaround time for parent verification testing is about 2 weeks, however, there may be exceptions to this timeline. DNA testing is required in the following situations.

If you purchase an Embryo or a recipient dam carrying an embryo, and are not associated with the owner of the Donor Dam at the time she was flushed, you MUST parent verify your ET calf to both sire and dam prior to submitting a registration request. Contact ASA with the calf tattoo, sex, sire and dam’s registration numbers to request a DNA kit.
For Regionals: The ET calf needs to be placed on file in the database, assigned a number in parentheses and a DNA kit MUST be requested by the entry deadline of May 15, 2017. An email notification needs to be sent to elochner@simmgene.com notifying her of the status of the ET animal prior to May 15 since these will be handled on a case by case basis. The DNA kit MUST be submitted to the lab no later than May 22, 2017. Send kits via Fed Ex or UPS to be able to provide ASA with a tracking number. A registration certificate MUST be presented at cattle check-in.
For Nationals: The ET calf needs to be placed on file in the database, assigned a number in parentheses and a DNA kit MUST be requested by the entry deadline of May 22, 2017. An email notification needs to be sent to elochner@simmgene.com notifying her of the status of the ET animal prior to May 22 since these will be handled on a case by case basis. The DNA kit MUST be submitted to the lab no later than June 5, 2017. Send kits via Fed Ex or UPS to be able to provide ASA with a tracking number. A registration certificate MUST be presented at cattle check-in.

If a sire is being collected and used as an AI sire he must be approved as an AI sire with ASA. This includes all AI sires, regardless of breed.  In order to be approved as an AI sire  the following criteria must be met:
—If DNA parentage testing took place prior to May 1, 2012, we can grandfather the sire in to the database and a GGP-HD/HD50K is not required.
—If DNA parentage testing took place after May 1, 2012, the sire must have a GGP-HD/HD50K panel on file in order to be approved as an AI sire.
—If the sire is registered with another breed association please contact the other breed association and request the SNP parentage markers to be forwarded to dna@simmgene.com along with the date the DNA testing took place and confirmation of HD testing.

If a dam is being flushed and used as an donor dam she must be approved as an donor dam with ASA. This includes all donor dams, regardless of breed/registration status.  In order to be approved as an donor dam the following criteria must be met:
—If DNA parentage testing took place prior to May 1, 2012, we can grandfather the dam in to the database and a GGP-HD/HD50K is not required.
—If DNA parentage testing took place after May 1, 2012, the dam must have a GGP-HD/HD50K panel on file in order to be approved as an donor dam.
—If the dam is registered with another breed association please contact the other breed association and request the SNP parentage markers to be forwarded to dna@simmgene.com along with the date the DNA testing took place and confirmation of HD testing.

If you are hoping to show a calf out of an AI sire/Donor dam that has not been approved yet please contact ASA right away. Typically the GGP-HD testing does take 3-4 weeks to be completed so there is no time to spare in this case.

Genetic defect testing requires all sires and donors dams identified with a carrier in their lineage (CL, DL) or who come from a risk population (PR) for specified genetic defects MUST be tested for that defect before registration certificates and EPDs are available on new progeny. Please visit the TraitTrac Guide post to learn more about how to check an animal’s defect status.
***If your animal is on genetic hold that means a certificate/EPDs have not been issued. You can either test the suspect parent(s) or test the individual animal to clear the genetic hold. Contact ASA for more information and to ensure you’re testing the animal for the appropriate genetic defects. Genetic defect testing can be completed through any of the labs that commercially offer testing such as Igenity, Zoetis or Agrigenomics if you prefer to not go through ASA(time sensitive).

If you have more questions regarding DNA testing please contact the DNA department at 406.587.4531 and push the number 3 or email dna@simmgene.com.

Fall 2017 THE is OPEN – Deadline is June 15, 2017

It’s that time of year again, Total Herd Enrollment(THE) season is upon us and that means it’s time to enroll your Fall calving females. As of April 15, Fall 2017 THE enrollment is now OPEN.  Any females that will be calving July 1 to December 31, you will have until June 15, 2017, to enroll on inventory and take advantage of the lowest enrollment fees possible.  If you submit an enrollment today, you are able to adjust your inventory online up until June 15, as many times as you wish without penalty.  There’s really no reason not to go ahead, fill out an inventory today and get it submitted before the deadline. At ASA, our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the four enrollment Options offered, click here. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531 and hit number 4 to be connected to a THE specialist.

keep-calm-and-do-inventory

What to Expect When You’re Expecting…DNA Results!

Once you have collected a DNA sample either utilizing an ASA provided kit or a lab provided sample card you are responsible for mailing the sample along with official ASA 2D barcode/paperwork to the GeneSeek lab.

GeneSeek places samples into test on Mondays, Wednesdays and Fridays for ASA. Once GeneSeek receives the sample it is expected to enter processing within 3-5 business days.

It will take 3-4 weeks for results to be reported to ASA. This time can vary depending on the time of year or type of testing requested.

There is NO WAY TO EXPEDITE DNA testing at GeneSeek.

Once results are reported to ASA from Geneseek, members will receive reports of testing either via email(if email is listed on the account) or by mail and at this time testing fees will be invoiced to the ASA member’s account.

Almost all results are viewable in Herdbook Services by searching the animal record and clicking on TraitTrac.

If you have additional questions please email dna@simmgene.com or call our office at 406.587.4531 and hit the number 3 to be connected to the DNA department.

 

THE Spring 2016 Calf Reporting – Are you in Compliance?

Spring 2016 compliance reporting is now in effect.  What does this mean?  It means that each dam enrolled on your Spring 2016 THE inventory needs to either have a calf reported or a productivity code(reason why she did not calve).  If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in.  There are three ways to submit the compliance information: online, spreadsheet or by paper submission.

Online

Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2016 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot in to As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for 2016 spring calving season.  If the dam had a 2016 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2016. To view more information on reporting 2016 calving data, click here.

Screenshot from 2017-03-17 16-47-37

Keep in mind, if you are not reporting a 2016 calf record, you will need to record a productivity code for the female indicating why she did not calve in calendar year 2016.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next you will need to fill in the productivity year, which in this case is 2016.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the calendar year 2016.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Productivity Reporting

Download/Upload Spreadsheet

Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
Select Download
This will open a spreadsheet that lists all of the dams lacking data for 2016 spring calving season.  If the dam had a 2016 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2016.  After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to the@simmgene.com and we can process it for you.

Screenshot from 2016-04-08 10:08:00

Paper Submission

Contact ASA and request a non-compliance packet to be mailed out to you.  You will receive a form containing all of your dams that need data reported for 2016 along with any other years your herd is missing data.

Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.

If you have any questions or concerns about THE and compliance reporting please email the@simmgene.com or contact our office at 406.587.4531 and select option 4 to be connected to THE department.

New DNA Sampling Method – AllFlex TSUs

Allflex Tissue Sampling Units for DNA Testing

AllFlex has a method for collecting DNA Samples that ASA has recently embraced. This new form of sampling is being offered as another way to collect DNA and submit for all the tests we offer through ASA. The Tissue Sampling Unit (TSU) kit offers another way for producers to properly and successfully collect and submit DNA samples, even on newborn calves. To order your TSU kit please contact the DNA Department and we can mail you a kit. The start up costs are $35 for the TSU applicator and $2 per TSU ordered (increments of 10). The TSUs come in a box of 10 ($20) and Allflex recommends that you store them at room temperature prior to use (for a maximum period of 12 months). Member will also be responsible for shipping charges via UPS for the applicator and TSUs.
For more information on ordering these kits please contact the DNA department by phone 406-587-4531 or email dna@simmgene.com and we will be happy to answer any questions you might have.

Box of TSU $20 (includes 10 TSU)
tsu_box_set__24587-1390449859-220-220
Applicator $35
tsu-applicator
Mailing TSU Samples to GeneSeek
When you have successfully collected your sample, please contact the DNA department at dna@simmgene.com and provide the following information: Account Number, Animal ID/Registration Number, TSU Bar code(displayed on the side of the TSU), and the tests you would like to have done. We will then process your DNA request and email you paperwork with instructions to send to the lab. The new DNA paperwork will have 2D barcode(s) and all you have to do is print and mail with the sample(s) to the lab. We recommend mailing your samples UPS ground since the samples may pop open if flown due to the pressure.

DNA Testing – Lab and ASA Holiday Schedule

If you are planning on submitting DNA samples for testing in the next few weeks please review GeneSeek’s holiday schedule listed below.  The lab will be closed on the following dates, so that means samples will not be received or logged in to test until the following business day they are open.

Friday, December 23
Monday, December 26
Friday, December 30
Monday, January 2

If you are shipping blood tubes or raw tissue you will need to make sure it does not arrive at the lab any of the above dates.  DNA testing and results may experience delays during the holiday season.

The ASA offices will be closed the following days in observance of the Holidays.

Friday, December 23
Monday, December 26
Monday, January 2

If you have any questions on the above schedules please contact ASA via email dna@simmgene.com or call 406.587.4531 and press #3 to be connected to the DNA department.

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