Spring 2017 Calf Data Reporting/Compliance

Spring 2017 compliance reporting is now in effect. What does this mean? It means that each dam enrolled on your Spring 2017 THE inventory needs to either have a calf reported or a productivity code (the reason why she did not calve). If the reporting requirement has not been met, your account is considered to be in non-compliance and you will not be able to process any registrations/transfers until the data has been turned in. There are three ways to submit the compliance information: online, spreadsheet or by paper submission.

Online

Log-in to Herdbook Services
Go to Data Entry, select Online
There are four tabs on the left, select the bottom one, Manual Job
Under Job Type, leave it as selected in Animal Data Reporting
Enter in a Job Title, i.e., Last of 2017 calf data
From the right under default groups, select the last one, Dams Not in Compliance
Click the black dot into As Dams
Select Start New Job
This will start an online job that lists all of the dams lacking data for the 2017 spring calving season. If the dam had a 2017 born calf you will enter the calf information. If she did not calve, report a productivity code and the productivity year as 2017.
Screenshot from 2018-04-02 09-20-13

Keep in mind, if you are not reporting a 2017 calf record, you will need to record a productivity code for the female indicating why she did not calve in the calendar year 2017.  The productivity columns are located under the BrthDam tab.  Click on the Productivity column header for a help box that displays the 11 different codes you can choose from.  Next, you will need to fill in the productivity year, which in this case is 2017.  By reporting a productivity code, you are informing the database that this dam did not have a calf in the calendar year 2017.  There will not be any calf data information listed under the Animal tab for this female, just a productivity code and year under the BrthDam tab. Note: A productivity code should only be used if there is not any calf data to report for the given year and cannot be used in addition to calf data, it’s either a calf is being reported or a productivity code, not both.

Dam Prod (Dam Productivity) – Use if there is no calf to report
1 = Calf/Calves Stillborn
2 = Aborted
3 = Not Exposed to calve in given season/year
5 = ET Donor
6 = ET Recipient
7 = Exposed and Failed to Conceive—Moved to Next Season
8 = Exposed and Failed to Conceive—Moved to Next Year
9 = Exposed and Failed to Conceive—Removed from Herd
10 = Calving Interval Overlaps Season (Dec-Jan) (Jun-Jul)
11 = Bred—but Sold, Removed or Died Prior to Calving
12 = Cow Calved—Calf Not Found Intact or at All
Productivity Reporting

Download/Upload Spreadsheet

Log-in to Herdbook Services
Go to Data Entry, select Download
From the left under default groups, select the last one, Dams Not in Compliance
On the right under Animal Entry, select Standard File
Under Download File, select As Dams
Select Document type, i.e., MS Excel
Select Download
This will open a spreadsheet that lists all of the dams lacking data for 2017 spring calving season.  If the dam had a 2017 born calf you will go ahead and enter the information.  If she did not calve, report a productivity code and the productivity year as 2017.  After you have filled in the spreadsheet with the necessary information you can either go back to Herdbook Services and upload your file or email to the@simmgene.com and we can process it for you.
Screenshot from 2016-04-08 10:08:00

Paper Submission

Contact ASA and request a non-compliance packet be mailed out to you.  You will receive a form containing all of your dams that need data reported for 2017 along with any other years your herd is missing data.

Once the non-compliance information has been entered, your account will immediately be considered to be in compliance with THE reporting requirements and you will be able to submit registration/transfers requests at will.

If you have any questions or concerns about THE and compliance reporting please email the@simmgene.com or contact our office at 406.587.4531 and select option 5 to be connected to THE department.

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Making a List, Checking it Twice – Spring 2017 THE is Now OPEN!

We’re not sure about the weather in your neck of the woods, but the snow is already flying up here in Montana and that can only mean one thing…Total Herd Enrollment(THE) season has arrived and it’s time to enroll your Spring calving females. As of Saturday, October 15, Spring 2017 THE enrollment is now OPEN. Any females that will be calving January 1 to June 30, 2017 will need to be enrolled by December 15, 2016, to take advantage of the lowest enrollment fees possible.  ALL members previously enrolled in Total Herd Enrollment MUST submit an inventory even if there are not any changes/updates to enrolled females. If you submit an enrollment today, you will be able to adjust your inventory via online Herdbook Services up until the deadline of December 15 as many times as you wish. There’s absolutely no reason not to go ahead, fill out an inventory today and submit it well before the deadline. Our THE motto is, don’t delay, enroll today! To download step-by-step enrollment instructions click here. For a refresher on the four THE enrollment Options offered click here. If you would prefer to submit an inventory either by email or paper submission contact our office and we can make the necessary arrangements. If you have specific enrollment questions or need assistance cleaning up errors in your job, please email the@simmgene.com or call our office at 406.587.4531 and enter in the number 4 to be connected to THE department.

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